Reception Head office
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
7 days ago
Vacancies:
1 Vacancy
Job Summary
Summary
We are seeking a detail-oriented and personable Receptionist to join our dynamic Head Office team within the automotive industry. As the first point of contact for visitors clients and internal stakeholders this role plays a critical part in shaping the companys professional image and ensuring seamless day-to-day operations.
Responsibilities
- Greet visitors clients and callers with a professional and welcoming demeanor.
- Manage incoming phone calls emails and messages ensuring timely and accurate responses.
- Schedule and coordinate meetings appointments and conference room bookings.
- Maintain organized physical and digital filing systems for office records and documents.
- Handle incoming and outgoing mail courier services and office supplies inventory.
- Assist with basic administrative tasks including data entry document preparation and report compilation.
- Troubleshoot minor office issues and escalate concerns to the appropriate departments promptly.
- Support executive teams with travel arrangements expense reporting and other operational needs.
- Ensure the reception area remains clean well-stocked and presentable at all times.
- Act as a liaison between departments to facilitate smooth internal communication.
Requirements
Requirements:
- High school diploma or equivalent; associate degree or certification in office administration is a plus.
- 01 year of experience in a receptionist administrative assistant or customer service role.
- Proven ability to solve problems efficiently and remain calm under pressure.
- Exceptional attention to detail in all tasks from scheduling to document handling.
- Proficient in Microsoft Office Suite (Word Excel Outlook) and Google Workspace.
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent verbal and written communication skills in English.
- Demonstrated ability to build rapport and maintain positive relationships with diverse individuals.
- Professional appearance and demeanor with a strong commitment to confidentiality and discretion.
- Familiarity with office equipment (printers scanners phones etc.) and digital systems.
Preferred Qualifications
- Experience in a corporate or automotive industry environment is advantageous.
- Knowledge of CRM systems or office management software is a plus.
- Ability to work independently and take initiative in a fast-paced setting.
