Senior Financial Administrator – Student Involvement and Traditions – Division of Student Affairs

We are searching for a Senior Financial Administrator to join our dynamic team. Engaging with students as they interact with our department you will serve as a primary point of contact and specialist in all financial management and financial advising areas. You will have the exciting opportunity to forge university-wide relationships with colleagues across a broad array of departments as you support the $5 million in spending that occurs each year by our 350 student organizations our student government branches and Fraternity and Sorority Life chapters.

We are seeking candidates who are excited to work directly with students and to support them as they practice and develop confidence in their skills. The Senior Financial Administrator must thrive in a high-volume environment and strive to provide first-rate service and support to diverse students colleagues and external constituents.

Core responsibilities include:

• Work closely with and direct student organizations regarding financial policies and protocols budget development/management and purchasing procedures.

• Coordinate annual requirements and ongoing training content for student organization leaders.

• Conduct monthly semesterly and annual analysis of student organization accounts.

• Process and/or oversee processing of financial transactions for student organizations including purchase orders journal entries redistributions credit card verifications etc.

• Supervise two direct reports including monitoring team workflow.

• Serve as approver for all student organization procurement cards and expense reimbursements.

• Ensure accuracy of data in the online financial tool (TartanConnect) used by student organizations and communicate timely information and reminders.

• Manage yearly student activities fee allocation and movement between accounts in accordance with Student Government fiscal policy.

• Directly partner with Student Affairs finance team in training financial troubleshooting sponsorships and donations processing support and more.

• Advocate for develop and implement innovative approaches to support financial processing for student organizations.

• Communicate directly with individuals and business vendors to determine method and requirements for payment including contracts for service payroll appointments and financial paperwork.

• In partnership with the Student Affairs finance staff liaise with Finance Procurement Insurance University Contracts Enterprise Risk Management and other departments to ensure compliance with all applicable university standards policies and requirements.

Adaptability excellence and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Applications must include a cover letter and resume and will be reviewed on a rolling basis. Applications received by April 27th will receive priority consideration. This position is a full-time role with an anticipated start date in late June.

You should demonstrate:

• Application of analytical budgeting business organizational supervisory and problem-solving skills

• A desire to work closely with a diverse student body on a regular basis though education training and financial support

• Ability to interact with a variety of internal partners and external customers

• Proven track record to champion an innovative and collaborative work environment

• Proven problem solving and reasoning skills analytical skills and oral written and interpersonal and intercultural communication skills

Qualifications:

• Bachelors degree in accounting finance or business administration required; masters degree preferred

• Minimum of 3 years of related experience in finance and business administration with demonstrated knowledge of accounting practices required

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

• Proficiency in Oracle or equivalent financial system

• High level of proficiency in Excel

• Experience with data visualization tools including but not limited to PowerBI or Excel4Apps is strongly preferred

• Previous supervision experience is preferred

Requirements:

• Successful completion of a pre-employment background check

• Credit check

Additional Information:

• Sponsorship:Applicantsfor this positionmustbecurrentlylegallyauthorized to workfor CMUin the United States. CMU will notsponsor or take over the sponsorship of an employment visa for this Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

• Work Posture: This position is eligible for a hybrid work schedule in accordance with the universitys guidelines.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical prescription dental and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits take well-deserved breaks with ample paid time off and observed holidays and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass access to our Family Concierge Team to help navigate childcare needs fitness center access and much more!

For a comprehensive overview of the benefits available explore our Benefits page.

At Carnegie Mellon we value the whole package when extending offers of employment. Beyond credentials we evaluate the role and responsibilities your valuable work experience and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; its about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization! Apply today!

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