Admin Assistant
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Job Summary
Position: Admin Assistant
Organization: OSL for Entertainment Projects
OSL under Orascom Investment Holdings umbrella is leading the transformation of the iconic Pyramids Sound & Light Show. Through advanced sound light and projection technologies OSL is reimagining the storytelling of ancient Egypt offering visitors a multi-sensory educational and inspiring experience. This project reinforces Egypts cultural legacy while positioning the Pyramids as a world-class tourism destination.
LinkedIn account: Description:
The Administrative Assistant provides high-level administrative and organizational support to the CEO CTO and CCO of addition to handling daily administrative tasks this role includes supporting light project coordination duties such as meeting follow-ups task tracking and coordination with team members to enhance efficiency across projects. The ideal candidate is detail-oriented proactive and capable of handling multiple responsibilities in a dynamic fast-paced environment.
Key Responsibilities:
1- Executive Administrative Support:
- Provide day-to-day administrative support to management and team members
- Manage calendars schedule meetings and coordinate appointments across departments
- Draft letters memos and official project correspondence in English and Arabic
- Prepare format and organize reports and presentations.
- Coordinate travel arrangements and meeting logistics when required
2- Office Coordination & Operational Support:
- Maintain accurate filing systems (both electronic and physical).
- Assist with procurement requests invoices and basic administrative follow-ups.
- Support internal coordination between departments and external stakeholders.
3- Meeting Preparation & Documentation
- Prepare and distribute accurate Minutes of Meetings (MoMs) and follow up on assigned actions.
- Schedule and organize meetings workshops and other project-related activities.
- Follow up on action items with relevant stakeholders to ensure timely progress updates.
- Help maintain updated action trackers and flag delays to the executives when needed.
4- Light Project Coordination Support:
- Follow up with team members to ensure timely completion of assigned tasks and deliverables.
- Assist in tracking deadlines and reminding stakeholders of key dates.
- Support the development of simple project reports and status updates as requested by the executives.
Qualifications:
- 4-5 years of experience in an administrative or executive assistant role ideally with some exposure to project coordination.
- Bachelors degree or diploma in Business Administration or a related field is preferred.
- Excellent command of the English language both written and verbal.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word Excel PowerPoint Outlook).
- Excellent organizational and time-management skills.
- High attention to detail and ability to multitask.
- Professional attitude with a high level of discretion and confidentiality.
