Facilities Coordinator

THE OPPORTUNITYWe have an opportunity for a Facilities Coordinator to join our award-winning firm in our Vancouver YOULL DOThis role reports to the Manager Facilities Operations. You will play an integral role in the day-to-day operations of our premises. The ideal candidate is a go-getter that takes initiative and is driven to provide exceptional client service. You will ensure our office space is correctly set up prepared and maintained based on daily business needs and requests including but not limited to workstations meeting rooms and kitchen the scheduling and allocation of meeting rooms to ensure optimal utilization and minimize conflictsConfigure meeting room layouts and audiovisual equipment according to meeting organizers requirementsProcess catering orders and assist with meeting setup and cleanupParticipate in the Health and Safety Committee and Emergency Response Team as well as provide Occupational First AidPrepare workstations for new hires and support existing team member workstation movesSupport backup in maintaining kitchen areas and supplies and place inventory ordersCreate and update facilities-related documents on the firms intranetLiaise with team members and vendors in building maintenance and access requests Support the Facilities team in administrative duties facilities initiatives and projects COMPETENCIESAnalysis Assess quantitative and qualitative data information or situations to understand the most important details identify patterns or meaning and translate it into useful recommendations decisions or actionsCoordination Prioritize organize and manage information people assets resources messages tasks and/or activities to achieve a goal within timelinesCustomer Service Determine needs capture relevant information apply internal policy or regulation and escalate and prioritize the requests of customers to answer inquiries fulfill transactions or resolve issuesDocument and Information Management Organize store maintain and retrieve documents information and/or digital files to keep information accessible orderly secure and up-to-dateEvent and Meeting Management Plan and execute events or meetings to ensure they run smoothly meet objectives remain within budget and create a positive or memorable experienceFacilities Management Oversee the planning organization operation and upkeep of physical spaces to ensure they are safe functional and meet the needs of users and guestsSystems and Application Proficiency Use maintain manage or improve specific systems or applications in our role to work effectively and efficientlyKNOWLEDGE AND EXPERIENCEMinimum 1 year related experience in facilities and/or customer serviceProficiency with Microsoft 365 and SharePointGoal oriented self-starter who will get the job done effectively and efficientlyHighly motivated and flexible individual who can work independently as well as in a teamStrong work ethic ensures project completion follow through and follow upExcellent written and verbal communication skillsPhysically capable to move tables chairs and other equipmentLevel II First Aid an asset or willing to complete the courseWHAT WE OFFERA culture of openness collaboration and respect is foundational to our firm. We are a diverse driven group of individuals who genuinely care about one another and encourage and appreciate each others offer a competitive and equitable total rewards package including mentorship programs and meaningful professional development to support your continued growth. The expected salary for this role is $50000/year plus the eligibility for a performance-based team is growing and weve got room for one more exceptional individual. If this opportunity aligns with your experience and career goals we invite you to submit your cover letter and resume by April 17 must be legally eligible to work in Canada. Any employment restrictions must be disclosed at the time of application with supporting documentation provided prior to any potential offer of are committed to fostering an inclusive and accessible workplace where all team members feel valued and supported. If you require accommodation during the recruitment process please email us at appreciate your interest and thank you for taking the time to consider this opportunity. We will contact candidates whose qualifications most closely align with the requirements for the role.