Administrative Assistant – Workplace & Facilities Support

Job Title: Administrative Assistant Workplace & Facilities Support
JobLocation: (On-Site) - Toronto Ontario Canada
Experience: 2 Years
Rate: 18 to 20 CAD PH

Role Summary: NearSource is seeking an Administrative Assistant to support workplace operations and facilities coordination for a large-scale enterprise environment. This role focuses on ensuring seamless office functionality supporting events and maintaining high standards of workplace experience. The ideal candidate will bring strong organizational skills adaptability and a service-oriented mindset.

Key Responsibilities

• Provide front desk and reception coverage ensuring a professional and welcoming office environment
• Execute event setup and teardown activities ensuring timely and efficient coordination
• Coordinate meeting room setups and maintain readiness for daily operations
• Manage office supplies inventory and ensure consistent availability of essential items
• Support facilities operations including basic maintenance coordination and issue identification
• Coordinate with external vendors for routine services and workplace requirements
• Maintain workplace organization cleanliness and operational efficiency
• Adapt to a fast-paced dynamic environment while proactively addressing workplace needs
• Deliver high-touch white-glove service to internal stakeholders and visitors

Must-Have Skills

• Demonstrated experience supporting facilities operations and workplace services
• Proven ability to work effectively in a fast-paced and dynamic environment
• Experience delivering white-glove service in a professional setting
• Strong communication and organizational skills
• Ability to coordinate events meeting setups and office operations
• Proactive mindset with strong problem-solving capabilities

Nice-to-Have Skills

• Familiarity with office safety protocols and basic facility maintenance practices
• Experience coordinating with external vendors and service providers
• Exposure to workplace event planning and logistics coordination
• Post-secondary education in a related field

Apply now or share your resume with salary expectations at . Thank you for considering a career with us! Once you submit your application our Talent Acquisition team will review your resume thoroughly. If theres a strong match well reach out to discuss your experience role details benefits compensation and next steps. While we strive for transparency we may not be able to respond to every applicant due to high volume but we genuinely appreciate your time and interest.

About NearSource: NearSource Technologies is a trusted partner for future-ready software consulting enabling Fortune 500 enterprises to accelerate digital transformation. Our global engineering teams build and deploy impactful technology for some of the worlds most admired brands working directly on long-term client initiatives.

Equal Opportunity Statement: NearSource is an equal opportunity employer committed to fostering an inclusive and respectful environment. We celebrate diversity and do not discriminate based on race gender religion sexual orientation age disability or background. Innovation thrives when everyone feels empowered to contribute.