Operations Coordinator

Operations CoordinatorBlue Ant Media is looking for an experienced self-starter to join their Technology department as an Operations Coordinator reporting to the Director I.T. and Program role is a hybrid position requiring in-office attendance at our head office in Toronto for a minimum of three (3) days per week. Salary Range - $50000 - $55000Core Responsibilities & Duties Manage technology department budgets (i.e. I.T. Media Services and Master Control) Process technology department purchase orders/invoices and expense reports in NetSuite including license renewals and credit card statements (i.e. frequency can be daily bi-weekly monthly)Process monthly internal invoices in NetSuite and follow-up with stakeholders as month-to-month department operational expenses and capital expensesLiaise with finance on budget forecastingTrack amortization of licenses over multiple fiscal yearsManage corporate cell phone plan SaaS and internal software licensingFacilitate and be the point of contact with 3rd party technology vendors from creating purchase orders receiving invoices to ensuring full paymentProviding comprehensive administrative support to the technology team including travel coordination expense management and general operational assistanceOther special projects to support the department as neededQualifications and ExperienceMinimum 2 years of administrative finance or technology related experienceProficient in Microsoft 365 including Word and Excel (i.e. intermediate level; formulas and custom formatting)Good financial understanding (budgets P&L POs invoices forecasting) Comfortable handling budgets over $1 millionExperience with NetSuite preferredExperience with handling budgets tracking expenses etc. is an assetMust have initiative and organizational skillsExcellent project management and organizational skills; adept at applying new knowledge and learning to create and improve processesWillingness to work effectively both independently and on a teamEffective communication skills both oral and writtenAbility to multi-task a variety of functions while maintaining a high degree of accuracyWhile we may use digital tools to support the efficiency of our recruitment process we do not use Artificial Intelligence (AI) to screen assess or select candidates. Applications are personally reviewed by a member of the Talent Acquisition team or one of the hiring leaders ensuring a fair and human-centered experience or all applicants.