Receptionist

Vaughan - Canada

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Receptionist and Project Clerk

Awarded one of Canadas Best Managed companies The Forest Group of Companies is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving concrete municipal site services landscape construction and other exterior construction Forest has provided quality solutions for over 20 years.

We are currently looking for a full time Receptionist and Project Clerk to join our growing team!

Reporting to the Manager of Finance the Receptionist and Project Clerk responsibilities may include but are not limited to:

Receptionist

Answer incoming phone calls and redirect them when necessary
Greet guests as they enter and direct them accordingly
Keep office environment clean
Load and unload the dishwasher when required
Ensure office bathroom and kitchen are continuously supplied
Schedule team meetings and order/pick up food for lunch meetings
Support Managers with administrative needs
Other duties as required

Project Clerk

Match customer invoices with the correct Forest job number to track job costs accordingly
Review Daily Construction Schedule to ensure correct job number is allocated to each invoice
Use our vehicle tracking GPS system to determine where materials were delivered to ensure correct job number is applied
Communicate with Foreman and Project Managers to ensure material was used on site
Review truck broker timesheets and allocate correct Forest job number for each timesheet and match with GPS system
Communicate with truck brokers to confirm they are invoicing correctly and completing timesheets correctly
Monitor specific vendor accounts to ensure payments are processed promptly.
Other duties as required

Qualified candidates will possess:

Excellent verbal and written communication skills

Excellent attention to detail with a high degree of accuracy

The flexibility to adapt and change to a fast-paced environment

The ability to work both independently and as part of a team

Very strong computer skills and experience with Excel Microsoft Office and Outlook

A drivers license and access to a reliable vehicle (preferred)

Why join The Forest Group

We offer a competitive salary with the potential for a performance-based bonus.
We provide a competitive benefits package including but not limited to; medical dental vision and additional benefits (i.e massage physiotherapy etc.).
We offer a registered retirement savings plan (RRSP) with employer matching.
Opportunity for significant career development due to continual growth.
A strong company culture and work life balance.

The Forest Group is an equal opportunity employer. We welcome people of any age culture subculture gender identity or expression sexual orientation nationality ethnicity race size mental or physical status veteran status religion language political opinion working-style preference family status education and socio-economic status.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We thank all applicants in advance for their interest in this position however only those selected for an interview will be contacted.

Only candidates authorized to work in the province and country where this position is located will be considered.

Required Experience:

Junior IC

Receptionist and Project ClerkAwarded one of Canadas Best Managed companies The Forest Group of Companies is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving concrete municipa...