Receptionist & Office Service Coordinator

About Teneo

Teneo istheglobal CEO advisory firm. We partner with our clients globally to dogreat thingsfor a better future.

Drawing upon our global team and expansive network of senior advisors we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include asignificant numberofthe Fortune100 and FTSE 100 as well as other corporations financialinstitutionsand organizations.

Our full range of advisory services includes strategic communications investor relations financial transactions and restructuring management consulting physical and cyber risk organizational design board and executive search geopolitics and government affairs corporate governance ESG and DE&I.

The firm has more than 1800 employeeslocatedin 45offices around the world.

Job Description

Teneo is looking foraReceptionist &Office Service Coordinatorwith3years of experienceto ServiceCoordinatorisresponsible forproviding support to employees and administrativeassistanceto the office.

On a daily basistheyare responsible foranswering phonesmanagingandmaintainingconference rooms for internal/external meetingsordering office supplies supporting Executives intravel coordination andexpensereportingandmaintainingofficesecurity by followingstandard exceptional customer service has excellent interpersonalskillsand exudes professional phone and email etiquette.

Responsibilities

• GeneralReceptionduties:Greetguestsandanswer phoneswitha pleasant and professional impression for clients and guests
• Provide best in class customer service experience to all internal and external personnel
• Serve as the main point of contact for general office needs
• Provide general hospitality services and maintain client-ready reception area conference rooms and other common areas
• Oversee conference room calendar using Outlook and Robin
• Provide printing scanning and document support including coordinating print jobs and liaising with external vendors as needed
• Assist with onboarding new hires including coordinating workspace set-up technology requests and managing access card requests for employees
• Support Managing Directors with administrative tasks such as restaurant reservations travel coordination and expense submissions
• Track order and restock office supplies equipment and kitchen and pantry items
• Maintain kitchen and pantry areas ensuring a high standard of cleanliness and organization
• Place catering orders and execute set-up/clean-up of internal and external catered meetings
• Coordinate weekly team lunches including sending invites placing orders and managing set-up and distribution
• Assist with planning and execution of team activities internal events and occasional client-facing functions
• Oversee office facilities serve as day-to-day liaison with building management submit work tickets for office maintenance and requests
• Receive and distribute mail and packages daily create shipping labels and schedule courier service as needed
• Support general office operations and administrative processes identifying opportunities to improve efficiency and enhance the overall office experience

Qualifications

• 3yearsof experience as a receptionist or similaradministrativerole
• Familiarity with Microsoft Office Suite (particularly Outlook PowerPoint and Excel)
• Professional email and phone etiquette
• Superior organizational skills
• Ability to prioritize and multitask
• Self-starter with excellent communication and interpersonal skills
• Inquisitive and willingness to learn
• Leverages all available resources
• Bachelors degree or equivalent transferable experience
• Able to work from the Toronto office a minimum of five days per week
• Experience in Hospitality a plus

What We Offer

As a Teneo employeeyoullenjoy unique benefits including flexible time off policy; medical dental and vision coverage; long-term disability and life insurance; RRSPplanwith corporate matching; team events; snacks; and otherperks.

Total Compensation Package:Includes annualized bonus RRSP match healthcare coverage and a broad range ofadditionalbenefits andperks.

Our Commitment to Diversity and Inclusion

Teneo is an equal opportunity employer and promotes a diverse and inclusive workplace. Teneo considers all applicants without regard to race color religion creed national origin age sex marital status ancestry disability veteran status gender identity genetic information or sexual orientation or any other status protected by applicable law.