Special Assistant to the RD MENAEE

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

TERMS OF REFERENCE FOR SHORT-TERM/CONSULTANCY CONTRACTS Special Assistant to the Regional Director MENAEE TYPE OF CONTRACT: Consultant UNIT/DIVISION: RDO DUTY STATION (City Country): Cairo Egypt DURATION: More than 6 months BACKGROUND AND PURPOSE OF THE ASSIGNMENT: This position is based in Cairo Egypt and reports directly to the Regional Director of the Regional Office in Cairo. The position will provide direct and substantive support to WFPs Regional Director MENAEE across a broad range of activities. The role will facilitate smooth operations for the Regional Directors daily work strategic projects briefings and travel overseeing multiple functions of the management front office. The role will also provide coordination support to the donor relations and reporting team as well as liaison for programme units as needed. Specifically the following: 1. Provide a strategic and advisory function to the Regional Director specifically focused on the coordination of inputs and management of the front office as well as addressing operational matters 2. Operational coordination and management of high-level activities 3. Collaboration with HQ COs and other ROs 4. Maintain and strengthen relationships with external counterparts 5. Support urgent operational needs in emergencies (incl. corporate focus/attention and others) 6. High degree of independency requested ACCOUNTABILITIES/RESPONSIBILITIES: 1. Coordinate and oversee the planning of activities for the Regional Director as required and assist in the daily operations to reach operational objectives. 2. Respond to review or draft as appropriate management reports and correspondence documents and bring matters that need decisions to their attention. 3. Ensure internal communication to staff from the Regional Director is disseminated thoroughly and consistently in coordination with other colleagues as necessary using socio- political insights to support WFPs effective positioning. 4. Support senior-level stakeholder management for the Regional Director for both external stakeholders (governments UN other partners) and internal stakeholders (Country Directors HQ functional directors and outposted functions Deputy Regional Director) by preparing high quality strategic background documents talking points and briefs for the Regional Director to ensure RD has all the information required for all meetings and engagements. 5. Make decisions and strategize on key action items to be brought up to the Regional Director based on a strong understanding and awareness of the dynamic organizational context. 6. Attend interagency governmental and internal meetings with the Regional Director as required ensuring accurate notetaking and coordinate follow up actions as required. 7. Ensure that requests feedback and concerns from staff in matters related to the Regional Director are dealt with in a professional confidential and appropriate manner. 8. Provide capacity building support and guidance to Regional Directors front office staff as required to ensure appropriate development and enable high performance. 9. Actively liaise with relevant stakeholders in the RO COs and HQ on issues priorities and decisions that requires Regional Director direct attention. TERMS OF REFERENCE FOR SHORT-TERM/CONSULTANCY CONTRACTS HR-145 08/2017 REV. 10. Help facilitating strong relationships with external counterparts including other UN and (I)NGO agencies to ensure smooth and strong relations strategic information sharing and coordination of meetings and joint missions if necessary on behalf of the Regional Director 11. Organize travel with RD and accompany him when necessary. Coordinate the follow up actions from the missions. Support Executive Director and Deputy Executive Director missions in the region. 12. Ensure that confidentiality on all subject matters is maintained as required. 13. Perform other related duties and assignments as and when required by the Regional Director 14. DELIVERABLES AT THE END OF THE CONTRACT: QUALIFICATIONS & EXPERIENCE REQUIRED: Education: Advanced University degree in Political Science Economics Statistics Information Management or Journalism Business Management Social Sciences or other relevant field or First University degree with additional years of related work experience and/or training/courses. Experience: Minimum of (5) years or more of postgraduate professional experience in a relevant field of work with a background and interest in international humanitarian development. Experience in a similar Special Assistant role in a similar international context with direct exposure to the most senior layers in the organization is preferred. Knowledge & Skills: Demonstrated seasoned understanding of the Middle East socio-political context. Strong strategic and analytical skills with the ability to analyse and interpret information and develop talking points and key messages. Strong oral and written communication skills able to clearly articulate insights to stakeholders in WFP. Knowledge of common business principals and processes and the ability to quickly assimilate UN/WFP specific processes and systems. Strong Project Coordination skills and ability to work in a fast-paced environment and under pressure with tight deadlines. Capacity to build and maintain relationships and negotiate to achieve objectives Languages: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic (highly desirable) Chinese French Russian Spanish and/or WFPs working language Portuguese.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

• If you experience technical issues while submitting your application you may contact us at . Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.