Medical Education Coord.

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Medical Education Office within the UW School of Medicine & Public Health (UW-SMPH) is looking for a Medical Educational Course Coordinator to work as part of a team of 8 in coordinating a wide variety of program logistics and curricular activities across four years of the MD program. Coordinator responsibilities include working within an academic calendar to schedule students into various didactic and clinical settings managing evaluation and absence processes overseeing communication with local and statewide health systems as well as community-based physicians student services staff and clinical department-based coordinators. This position must establish and maintain effective working relationships with students faculty and staff as well as staff from other health systems and clinics therefore highly effective interpersonal and communication skills and the ability to demonstrate effective and professional problem solving are essential qualities for success.

• This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely as an offsite non-campus work location
• Typical work schedule is Monday through Friday 8:00a.m.- 4:30p.m. but can be determined at the time of hire
• Terminal 12 month appointment
• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
• This position is full or part-time 80%-100% FTE

Candidates who demonstrate the following knowledge skills and abilities will be given first consideration

• Thorough attention to detail
• Flexibility and openness to change
• Resourcefulness and excellent time management skills
• Ability to take initiative
• Excellent verbal and written communication skills
• Ability to work well in a group

Key Job Responsibilities:

• Serves as resource to advise learners of program/institutional policies and procedures

• Serves as the primary contact for the program liaising with those directly associated with the program institutional offices and affiliated teaching sites in and out of the state of Wisconsin

• Orients department and affiliate site coordinators and teaching faculty to curriculum policies and logistics

• Schedules evaluations assessments and teaching sessions and creates and maintains the academic year calendar and/or clinical rotation schedules

• Maintains accurate records of the curriculum evaluations and participation

• Contributes to the design development and implementation of curriculum evaluations and both computer-based and performance-based assessments

• Maintains a thorough understanding of accreditation program requirements regulatory requirements and hospital/clinical setting and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies

Department:

School of Medicine and Public Health Office of Academic Affairs Medical Education Office

The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH) supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and multicultural initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system school campus and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development.

Compensation:

• The expected salary range for this position is $62000 up to $68000 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.

Required Qualifications:

• 1 years of experience within a higher education setting.
• Experience in managing complex schedules coordinating program logistics effective communication and successfully working with staff at satellite locations.
• Outstanding organizational and time management skills and the ability to meet deadlines

Preferred Qualifications:

• Understanding of medical education and/or clinic systems
• Experience with distance learning
• Experience with educational program administration platforms and learning management systems.

Education:

• Bachelors Degree preferred

How to Apply:

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Cover letter
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Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is currently scheduled to end3/2/2027and will require eligibility to work until that you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Beth Miller

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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