Primary care Resident Coordinator

Location:12680 Olive Blvd. Suite 300 St. Louis MO 63141

Minimum Qualifications

Education & Experience

• Bachelors degree required or equivalent experience
• 1 year of administrative experience with a Bachelors degree or 5 years of administrative experience in lieu of degree

Skills & Knowledge

• Medical terminology preferred
• Strong organizational multitasking and time-management skills
• Proficiency in Microsoft Word Excel Access and PowerPoint
• Excellent written and verbal communication skills
• Ability to work independently maintain confidentiality and interact professionally with diverse stakeholders

Key Responsibilities

Program Scheduling & Operations

• Manage resident rotation call conference and office schedules in Epic and New Innovations
• Track and report resident leave (vacation sick CME maternity) and schedule changes
• Coordinate Grand Rounds lectures speakers A/V needs and related logistics

Recruitment & Interviews

• Coordinate resident recruitment interviews onboarding tours and candidate communications
• Maintain applicant records in ERAS and assist with rankings and submissions to GME
• Support development of residency marketing materials

Records & Accreditation

• Maintain confidential resident files licensure credentials and master logs
• Track accreditation documentation evaluations duty hours procedures and attendance
• Maintain accuracy of external databases (ACGME FREIDA National GME Census)
• Prepare residency verifications for alumni

Communication & Resident Support

• Serve as liaison between residents faculty Program Leadership and GME
• Manage residency-related correspondence and notifications
• Escalate resident concerns or crises to leadership as appropriate

Orientation Education & Conferences

• Coordinate new resident orientation system access and required training
• Maintain resident manuals and onboarding materials
• Manage didactic schedules attendance tracking and conference logistics

Medical Student Coordination

• Schedule medical student rotations assignments and evaluations
• Monitor student capacity limits and submit required documentation

Financial & Administrative Support

• Track residency expenses reimbursements CME funds and AP records
• Support event planning certification tracking and resident meal programs

Technology & Systems

• Serve as technology liaison for resident devices and paging systems
• Maintain proficiency with residency and office systems

Additional Duties

• Manage resident PTO in accordance with policy
• Collaborate with the Office Administrator on daily operations
• Perform additional duties as assigned