Program Business Manager School of Medicine Anesthesiology

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

JOB DESCRIPTION:

• Maintain current/incoming and alumni files for all programs. (hard copies/electronic)
• Supervise two reports. Responsible for Annual Performance Reviews for both
• Member: AAPAE (The Association of Anesthesiology Program Administrators and Educators (SAAAPM)
• Provides input into departmental objectives especially those pertaining to the residency program. Establishes and administers departmental policies and procedures pertaining to teaching requirements course objectives and course content in compliance with applicable regulations.
• Collects and analyzes data to advise management of long range needs.
• May develop various communications materials/methodologies such as newsletter articles memos videos workshops brochures and focus groups.

Pain Medicine - (ACGME Accredited Program)

RAAPM/Neuroanesthesia/Anesthesia Liver Transplant (Non ACGME Programs)

Coordinates and directs departmental activities which may include the departments residency program the transitional year program and/or other programs.

Plans and develops courses for medical students manages the course budget negotiates with outside agencies to obtain funding and support for the course and coordinates and administers the course throughout the academic year. Arranges administers and proctors certifying and sub-specialty exams.

ACGME ADS/ABA RTID/GME

• Coordinate Annual Program Evaluation (APE) and Self-Study documentation
• Maintain updates in the ADS (ACGME)
  • Faculty and Fellow Roster Updates
  • Block Diagrams revisions annually
  • Annual ADS report submission
  • Accreditation documentation prep
• Coordinate Annual Program Evaluation and Self-Study documentation
• ACGME Milestones
• Maintain Program Evaluation Committee (PEC) and Clinical Competency Committee minutes from meetings. Coordinate meetings of each.
• Proctor ABA In-Training Exam.
  • Coordinate the SOM Computer Lab IT Technician and building access
  • Provide information to the fellows before exam date
• GME
  • Compliance tracking of duty hours via GME office/New Innovations
  • Program Evaluation via GME
  • Coordinator SAFER videos to the program fellow/faculty via GME
  • All other requests from the GME office attending workshops/meetings in-person Zoom or Teams two three times monthly.

Didactics

• Coordinating Didactics to the calendar for Pain Faculty/Moderators/CHOA Pain Faculty/Residents on services
• Coordinating Zoom links for each
• Coordinating outside models for the Ultrasound Workshops
• Coordinating Cadaver from Emory Donor Program to MSK location for training including transportation.
• Coordinating Ultrasound Workshop for CME credits and models (annual)

Finance - Develops administers and monitors intern resident and operating budgets.

• Reimbursement University
  • Maintain balance sheets for Fellows from education funds
  • Program Director(s)/Assistant Program Director(s) from University Pain Funds
  • FTE for the GME office of various clinic/hospital locations.
  • Process invoices

QGenda

• Deployment schedule for the Fellows
• Call schedule for the Fellows and Residents on the Pain Service
• Coordinate with QGenda team when fellows/residents are not integrating with EHConnet paging system.

New Innovations (Platform)

• Evaluations via New Innovations Platform to Faculty and Fellows
• Coordinate the feedback to each faculty and fellows from evaluations
• Coordinate the case logs for alumni and current fellows

Onboarding/Credentialing

• Coordinate onboarding via GME hospital sites
• Verification of credentialing on alumni and current fellows
• Tracking Pass Board Results of Alumni Pain Fellows
• Coordinate Access of various hospitals sites/parking
• Maintain alumni files (Pain/RAAPM/Neuroanesthesia/Anesthesia Liver Transplant
• Assist incoming fellows and GME with Georgia Licensing
• Coordinate requests for Risk Management information via Emory Claims via verification/credentialing vendors.
• Assist fellows with their VA onboarding each month for computer access as well as onboarding.
• Coordinate Orientation for Incoming Fellows

Recruitment (Fellows) - Interviews applicants and recommends candidates for admission to the residency program.

*Use of ERAS Pain (accredited program)

*Use of SF Match RAAPM (non-accredited program)

• Responsible for the initial review of applications using program criteria. (220)
• Responsible for setting up interviews via in-person for Pain Medicine (48)
• Responsible for setting up interviews via Zoom for RAAPM (1-6)
• Responsible for inputting Match Lists in for both ERAS and SF platforms
• Contact for both accredited program and non-accredited programs
• Anesthesia Liver Transplant and Neuroanesthesia as required through the department Human Resources.

Graduation

• Coordinate certificate requests from GME (Pain/Chronic)
• Coordinate Graduation Dinner for the Pain Group (Fellows Pain and Multidisciplinary Faculty - Chronic)
• Order non-ACGME certificates from Jostens
• Ordering Certificate Jackets from Jostens (Residents Pain CT CC OB CHOA and non-ACGME graduates)
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A bachelors degree in business administration or a related field and five years of professional business administration or management experience OR an equivalent combination of related experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services at or call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.