Design Project Coordinator
Job Location:
Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
30+ days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
The Design Project Coordinator provides administrative support to the Senior Director of Design Services and design project managers. This role helps manage design project documentation supports contract processes and serves as a key point of contact for clients and team members. A professional and friendly demeanor is essential for both in-person and phone interactions.
Key Tasks
- Project Support: Assist with contracts budgets and design project documentation from start to finish.
- Specifications Management: Help develop and manage design specifications and workflows.
- Subconsultant Coordination: Track insurance maintain records and support ongoing relationships.
- Contract Administration: Prepare and distribute subcontracts change orders and purchase orders.
- Meeting Coordination: Schedule attend and document project meetings.
- Document Management: Maintain organized digital and paper files for all project-related materials.
- Software & Data Entry: Use tools like Smartsheet Procore and WAWF for tracking and billing.
- Invoice Processing: Support invoice coding and submission.
- General Admin: Handle correspondence printing and other administrative tasks as needed.
Education and Training Requirements
- Education: High school diploma required; associate or bachelors degree preferred.
- Experience: 5 years in a related role.
- Citizenship: U.S. citizenship and ability to obtain security clearance.
- Skills:
- Familiarity with AEC industry terms.
- Proficiency in MS Office; knowledge of Procore Smartsheet and Bluebeam is a plus.
- Strong communication organization and multitasking abilities.
- Ability to work independently and in teams.
Work Environment & Travel
- Occasional travel required; valid drivers license and insurance needed.
Code of Ethics
Employees must act with integrity follow laws and uphold the companys values in all business dealings.Disclaimer: This is not to be an exclusive list of all responsibilities duties and skills required of the person in this job. G.M. Hill Engineering Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race color sex national origin religion age physical or mental disability family responsibility marital status sexual orientation political affiliation veterans status or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify) federal security clearance processes and comply with GMHILLs Drug and Alcohol policy adhering to pre-employment random post-accident and for cause testing.
Required Experience:
Senior IC
About Company
Based out of Jacksonville, Florida, GM HILL is a certified 8(a), Woman-Owned Small business focusing on four key AE industry services Engineering, Architecture, Construction, and design-build construction services for Federal, Commercial, Institutional, and Residential clients.
