Design Project Coordinator
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Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
Primarily responsible for providing administrative support to the Senior Director of Design Services and design project managers (and in support of design/build project managers) at GMHILL. This position will also be responsible for preparing project paperwork on an as-needed basis. The Design Project Coordinator serves as a point of contact for customers employees and the public. Must present a friendly and professional image of the company whether the interaction is over the telephone or in person.Key Tasks
- Develop and manage specification production workflow procedures master specifications and specification BIM integration.
- Serves as a point of contact from project inception through project closure for contract matters regarding design services.
- Supports Design Project Managers with the development analysis review processing and negotiation of contracts budgets and other documentation associated with design and construction projects.
- Oversee validation and verification of appropriate insurance coverage secured by subconsultants and the maintenance of those records.
- Maintain business relationships with subconsultants to facilitate new and continuing contracts and agreements.
- Identify and develop tools or Standard Operating Procedures that support better administration and management of contracts and subconsultant agreements.
- Manageclient/projectsecurity/backgroundcheckprocess.
- Drives the execution and distribution of subcontracts change orders purchase orders.
- Assists Project Managers with design submittals and ensures secure mailing.
- Maintains detailed paper and electronic filing systems for project files including contracts POs contact lists contract logs drawing lists etc. and performs file archiving.
- Coordinates and attends weekly production meetings and project kick off meetings. Takes minutes distributes minutes and updates milestone reports.
- Supports data entry and maintenance in Smartsheet Procore and various project management spreadsheets etc.
- Responsible for administrative functions such as word processing for Project Managers on correspondence and project paperwork. Copies and distribution of printed materials for meetings.
- Supports design project managers and corporate accounting effort through the receipt and coding of invoices.
- Other duties assigned by the executive team and design project managers.
Education and Training Requirements:
- High School (required) associate or bachelors degree preferred.
- Five (5) or more years related experience.
- U.S. Citizenship and ability to obtain basic security clearance required. Able to read write and speak English fluently.
Knowledge Skill and Competency Requirements:
- Knowledge of Architecture/Engineering/Construction (A/E/C) Industry and terms commonly utilized.
- Proficiency in internet applications and MS Office Software (Outlook Excel Power Point Word). Familiarity with Procore Smartsheet Speclink Specsintact Docusign and Bluebeam a plus.
- Knowledge of contracting principles and techniques currently employed in design and construction contracts.
- Excellent written and oral communication skills and the ability to meet tight deadlines and prioritize workloads.
- Ability to communicate contract concepts to audiences with varied levels of fluency.
- Excellent creative thinking skills with emphasis on developing innovative solutions to solve complex problems that may not have one clear answer.
- Ability to interact effectively with all levels of the organization.
- Self-starter with ability to work in both team and individual environments.
- Excellent attention to detail and takes the initiative in meeting requirements efficiently.
- Excellent follow-up and organizational skills.
- Ability to manage multiple simultaneous competing priorities relative to overall corporate client and project needs and success with limited direction/ oversight.
Travel Requirements
Occasional attendance at meetings and other off-site events requires the ability to provide reliable transportation. Must maintain a current valid drivers license and proof of insurance. Access to federal installations or facilities may require security badges and the employee must be able to obtain basic security clearances.Code of Ethics
All employees are expected to conduct business in accordance with the letter and spirit of relevant laws and refrain from dishonest or unethical conduct. Employees shall act in a manner which will inspire public trust in their integrity impartiality and devotion to the best interests of the company its customers and community.Disclaimer: This is not to be an exclusive list of all responsibilities duties and skills required of the person in this job. G.M. Hill Engineering Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race color sex national origin religion age physical or mental disability family responsibility marital status sexual orientation political affiliation veterans status or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify) federal security clearance processes and comply with GMHILLs Drug and Alcohol policy adhering to pre-employment random post-accident and for cause testing.
Required Experience:
Senior IC
About Company
Based out of Jacksonville, Florida, GM HILL is a certified 8(a), Woman-Owned Small business focusing on four key AE industry services Engineering, Architecture, Construction, and design-build construction services for Federal, Commercial, Institutional, and Residential clients.
