Medical Clinic Coordinator (UNION)

Nova Space Solutions LLC (NSS) is a joint venture between Wolf Creek Federal Services Inc. (a wholly-owned subsidiary of Chugach Government Solutions LLC) and Amentum Technology Inc. When you join NSS you also become a part of a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation Chugach Government Solutions through its subsidiaries and affiliates has been supporting critical missions as a government contractor for over 25 years. We are proud to have built and continue to foster an incredibly talented team spanning the globe across hundreds of fields each team member proud to serve our country with first-class business services while also making a difference for our Chugach shareholders.

Empowering employees is a part of our core and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits packages professional growth opportunities truthful communication and more!

If you are looking for an opportunity to serve something bigger than yourself if you want your day job to be one that creates meaningful value if you are looking for an environment that highly values employees and respects individual differences then Nova Space Solutions may be the right fit for you!

• Administrative support in an Occupational Health OHS (Occupational Health Services)
• Medical Clinic Coordinator performs a variety of tasks guided by company policies assigned duties priorities and instructions from the Medical Director / Provider.

Essential Duties:

In addition to supporting secretarial duties (i.e. scanning taking phone calls scheduling appointments and making travel arrangements) this position will provide administrative support to staff with office management responsibilities including budgeting personnel records data acquisition data reporting and payroll.

The Medical Clinic Coordinatormay be required to work independently on projects that require research and the preparation of briefing charts and other presentation materials.

• Develops work content charts of planned vs. actual work performance as instructed.
• Provide data input as instructed for various purposes as required.
• Prepares financial reporting/statements as required.
• Pepare all Contractor data requirements for approval prior to submission to the customer along with other various monthly/quarterly reporting requirements.
• Support management and customers in obtaining data or developing contract and budget requirements as instructed.
• Performs accounting/cost analysis and work control tasks assigned.
• Perform quality work within deadlines with or without direct supervision.
• Monitor clinic services provided under Task Orders. Provide reporting to site agencies upon request and on regularly scheduled basis.
• Utilize Pricing associated with clinic services for projecting estimates for agency Task Order services containing Labor Material and ODC to estimate funding requirements.
• Provide support to OHS Task Order service(s) as required.
• Cority Electronic Health Record System (EHRS) reporting for services and/or statistical data utilizing the Report Writer Program within Cority EHRS.
• Support Vaccination Inventory Reporting along with EHRS reporting of inventory levels. Provide reporting of specialty programs such as the Influenza Program and/or Covid Vaccination Program as needed.
• Utilize Maximo to create purchase requisitions apply proper charge codes and receive invoices for payment processing as directed.
• Provide lump sum purchase orders for supplies services and equipment preventive maintenance/corrective maintenance as well as validation of all OHS invoices received when directed.
• Operate standard office equipment and provide computer support for OHS staff as needed.
• Work in a collaborative model with the Medical Director Providers and all OHS staff.
• Comply with NASA directives and OHS Policies Plans and Work Instructions.
• Maintains patient confidentiality in all interactionsverbal written and electronicin compliance with HIPAA regulations and company policy.
• Assemble and prepare reports correspondence and logs as required.
• Provide vendors with SPLAN Gate Passes to perform services as needed.
• Provide additional clerical support to OHS as needed.
• Perform data entry and other work as required.
• All other duties as assigned.

Mandatory:

• High school diploma or equivalent.
• Knowledge of work processing database programs and spreadsheet packages or basic computer skills.
• Proficient in Adobe Acrobat MS Word MS Access database and excellent knowledge of MS Excel Spreadsheet/ Pivot Tables/ Formulas and Graphics.
• Security Cleanrance

Preferred:

• Medical Clinic and EHRS experience.
• College degree or coursework related to financial planning data analysis or relevant work experience.
• Working knowledge of Maximo and/or CostPoint.
• Valid Basic Life Support certification.

Working Conditions:

• Must be able to lift and carry up to 40 lbs.
• Dexterity to operate office equipment as required by the position.

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national or ethnic origin gender sexual orientation gender identity or expression age pregnancy disability genetic factors protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental compliance with the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries please email

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities experience skills internal equity geographic location and applicable contract requirements. Where required by law compensation ranges will be provided to candidates during the hiring process.