KEMI Administrator – Kren Engineering-based Medicine Institute

Job Description

UW Medicine and the College of Engineering have an exciting opportunity for a KEMI Administrator.

Kren Engineering-based Medicine Institute (KEMI) is catalyzed by a recent donation who saw the great opportunity at University Washington to leverage engineering technologies to develop real solutions for the most pressing challenges in health and healthcare together with UW Medicine. The vision of KEMI is to create an enduring and unparalleled impact by transforming health and healthcare by uniting the strengths of Medicine and Engineering through broad interdisciplinary collaborations with a sharp focus on transformative addition our region has a vibrant ecosystem of the tech industry partners with UW non-profit organizations and personal philanthropy.

The Administrator serves as a key member of the KEMI administrative team. The Administrator partners with the Director in the development and implementation of strategic planning process for the institute and manages the institutes finance administration human resources and operational activities. This role acts as the operational liaison between KEMI UW Medicine and the College of Engineering assisting the Director ensuring compliance with institutional policies and fostering interdisciplinary collaboration. The Administrator will play a pivotal role in partnering with the Director in establishing and sustaining the institute created through a transformational philanthropic gift and will be responsible for building the administrative foundation governance structure and operational framework to advance Engineering-based solutions in medicine.

This position supports a wide spectrum of complex business administrative and operational activities within a cross-disciplinary research center across two schools/colleges. Housed in both UW Medicine and the College of Engineering this position is expected to work collaboratively across units promoting efficiency and strong communication and alignment. The Administrator must build strong working relationships among faculty staff donors university leadership and external partners and must be adept at navigating a large matrixed institution. The role requires independent judgment strategic problem-solving and the ability to maintain confidentiality while managing competing priorities. A grasp of the overall mission and objectives of the Institute is essential as well as an understanding of how the practical infrastructure and support services of the Institute must be aligned to maximize the achievement of the Institutes objectives. The Administrator is regularly required to plan and attend high-level meetings and respond to questions from stakeholders both internal and external. This is a hands-on and strategic position overseeing all operational activities of the Institute and will have a supervisory role over all staff which will grow to include administrative support fiscal support and others.

DUTIES AND RESPONSIBILITIES

Strategic and Business Planning (25%)

• Provide administrative leadership for the institute serving as a resource for all faculty and staff.
• Partner with the Director in developing and implementing plans for KEMIs growth including evaluating the impact of current and future legislative or philanthropic funding staffing requirements and options for faculty and staff hiring.
• Partner with the Director on the development of annual and multi-year strategic plans including measurable milestones timelines and performance metrics to track progress against KEMIs mission.
• Coordinate with leadership in UW Medicine the College of Engineering and external partners to identify opportunities for joint initiatives shared facilities and co-funded research programs.
• Oversee and prepare reports for the Director and other stakeholders regarding institute operations growth and strategic initiatives.
• Translate complex financial and operational data into general summaries for leadership and advisory boards.
• Develop and review drafts for institutional reports including those for donor funding ensuring clarity and alignment with institute goals.
• Advise support and counsel institute leadership with accurate knowledge of organizational and institutional policies and procedures both internal and external.
• Develop interpret and implement institute policies procedures and operations ensuring alignment with university standards and best practices.
• Proactively identify and address issues before they become significant problems navigating between big-picture strategic issues and more tactical procedural matters.

Financial Management (25%)

• Responsible for fiscal management of all institute resources including gift and endowment budgets.
• Exercise independent judgment on the allocation and use of these funds maximizing efficient use and ensuring compliance with institutional policies and applicable laws and regulations.
• Develop and maintain processes that ensure compliance within the institute minimizing risk and non-compliance.
• Establish financial management policies coordinate and provide regular financial reporting to the Director and Deans Offices.
• Lead audits by internal and external agencies implement recommendations and provide follow-up reports as needed.
• Continually improve and oversee KEMIs financial tracking accounting and reporting systems leveraging technology and best practices.

Communication and Outreach (20%)

• Build strong working relationships among faculty staff students donors alumni visitors and external partners.
• Enable collaboration across the institution by building effective communications and partnerships throughout the College of Engineering School of Medicine and with non-UW agencies.
• Oversee development of communications plans marketing materials and institute website content ensuring messaging aligns with institutional strategy and donor stewardship priorities.
• Respond to inquiries from the public and internal stakeholders about the institute providing timely and accurate information.
• Plan design and oversee high-visibility research showcase and promotional events aligning content and execution with institutional strategy and advancement priorities.
• Work both independently and in partnership with Advancement staff on development of campaign priorities and messaging; prospect strategy; participate in the planning of campaign/donor events; attend multiple planning meetings with Advancement staff; participate in campaign committee meetings and meetings with prospects/potential donors.
• Convene and lead a staff-level Development Council to create a coordinated fundraising strategy for the Institute between institutional cofounders.
• Work both independently and in partnership with the Government Relations office for the planning management and implementation of activities to educate and engage members of State legislature; coordinate and plan tours/visit with members of legislature. Assist in development of marketing materials targeted for the legislature in support of an official ask for state funding.

Personnel and Leadership (10%)

• Serve as a strategic resource to supervisory staff and participate in complex hiring and personnel issues involving research and administrative staff.
• Manage the planning and funding of new staff positions overseeing payroll and maintenance of leave records.
• Initiate review and recommend personnel actions including promotions salary increases employee performance evaluations and staff training.
• Foster a professional collaborative service-oriented responsive and positive work environment modeling and mentoring professional interactions.

Board Liaison (10%):

• Plan and schedule Institutes Management Committee Advisory Board meetings; draft meeting agenda and materials; oversee all logistics for all meetings.
• Act as a staff resource to Chair of Advisory Board

Facilities Management (5%):

• Develop a plan on how Institute space will be used
• Oversee space improvements as needed to meet Institutes growing needs.

Other Duties as Assigned (5%)

• Other duties as assigned.
• Participate in college/school meetings and contribute to committees.

MINIMUM REQUIREMENTS

• Masters degree in a relevant field and three years of relevant experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Additional Requirements

• Demonstrated competence in financial operations business planning financial analysis and/or strategic planning.
• Strong leadership and organizational skills with the ability to navigate a large matrixed institution and industry partners
• Excellent communication and relationship-building skills to engage faculty donors and institutional leaders and funding agencies
• Sufficient science and engineering background and understanding for effective communication and excellent writing skills

DESIRED QUALIFICATIONS

• Seven to ten years of experience specific to the position.
• Strong organizational and problem-solving skills; administrative creativity and strong initiative.
• Experience managing a team working in an academic institution working with faculty across departments or in an interdisciplinary unit.
• Four or more years experience leading and managing a highly functional team.

CONDITIONS OF EMPLOYMENT

• The responsibilities of this position require that the incumbent maintain a flexible work schedule and be available to work outside of typical workday to accommodate international partners across different time zones. Other meetings and time sensitive projects may require the incumbent to be available for some nights and weekends or holidays.
• Stringent deadlines are imposed by outside entities when reports and grants need to be filed with little or no opportunity to extend deadlines. The workload will be consistently high and might be severely affected by grant deadlines end of year closing budget cycles and other institutional and external factors.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.