Subcontracts Administrator I, II, III

Position Title: Subcontracts Administrator I II III

Work Location: Chesapeake VA In Office

FLSA Status: Full-Time Non-exempt

REQ#

Summary of duties Level I - An entry-level role supporting the management of subcontracts within a government prime contracting environment. This role focuses on the administration of basic subcontracts while learning compliance and regulatory requirements under federal contracting guidelines. Requires a minimum of independent business judgment and a high degree of management attention.

Level II - The Subcontracts Administrator II is a mid-level role supporting the management and administration of subcontract relationships within a government prime contracting environment. This role focuses on the administration of basic to moderately complex subcontracts while ensuring compliance with government federal regulations and corporate policies/procedures. Requires a minimum of independent business judgment and a high degree of management attention.

Level III - A senior-level professional role supporting the management and administration of subcontract relationships within a government prime contracting environment. This role focuses on the administration of all subcontracts while ensuring compliance with all government federal regulations and corporate policies/procedures. Requires a minimum of independent business judgment and a high degree of management attention.

Specific description of duties:Levels II & III will perform these duties as well as additional duties as required for their skill level.

Level I

• Review Statements of Work (SOW) and performance requirements for accuracy and compliance.
• Participate in training programs to develop a solid understanding of FAR/DFARS and government contracting principles to ensure company and subcontractors compliance with applicable federal regulations and/or company policies and procedures.
• Coordinate and support the various Prism Departments (Operations Contracts Accounting Quality Assurance) regarding subcontractor oversight and requirements.
• Assist with drafting negotiating and executing non-complex subcontracts and purchase orders.
• Prepare perform and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination with oversight from the Subcontracts Manager.
• Assist with all facets of Subcontract Agreements and Purchase Order formation negotiation execution administration and closeout.
• Monitor subcontractor performance to ensure compliance with all subcontract terms and conditions including schedule and delivery scope of work and cost/price parameters.
• Route subcontractor issues regarding subcontractor performance claims and scope change requests and escalate issues as necessary.
• Maintain subcontract documentation including correspondence modifications and electronic files for review and audit.
• Track and report small business achievement and goals.
• Monitor subcontractor spending levels to ensure Limitation of Funds correspondence is submitted. Coordinate information with Program Managers/Financial Analysts.
• Prepare daily weekly and monthly reports to supply to the Subcontracts Manager to ensure the status of subcontracts can be communicated to the Program Manager Project Managers Director of Contracts Supply Chain Director and Executive Leadership.

• Full time position some overtime and travel possible
• Must be able to work independently or in a team environment.
• Performs other duties as assigned by the Subcontracts Manager.
• Performs any other assignments or tasks as needed or requested by management to assist in accomplishing the organizations mission objectives and goals.

Level II

• Review and analyze subcontractor proposals to align with technical and financial requirements.
• Ensure company and subcontractors compliance with FAR/DFAR applicable regulations and/or company policies and procedures.
• Ensure subcontractor compliance with cybersecurity export control and quality standards.
• Draft negotiate and administer subcontracts of basic to moderate complexity including fixed-price and cost-plus agreements.
• Prepare perform and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination.
• Responsible for all aspects of Subcontract Agreements and Purchase Order formation negotiation execution administration and closeout.
• Monitor and track progress of subcontractor performance to ensure compliance with all subcontract terms and conditions including schedule and delivery scope of work and cost/price parameters.
• Resolve issues regarding subcontractor performance claims and scope change requests.
• Mentor and support Level 1 administrators as needed.

Level III

• Responsible for all aspects of Subcontract Agreements and Purchase Order formation negotiation execution administration and closeout.
• Negotiate terms and conditions to align with corporate risk and contractual requirements.
• Serve as the primary interface to resolve issues regarding subcontractor performance claims and scope change requests.
• Advise Subcontracts Manager on subcontract management strategies and risk mitigation.
• Support the development and improvement of subcontract management processes and training programs.

Education/Specialized Training:

Level I:

• At least two (2) years of subcontracts supply chain or contracting related experience in DoD/AIT installations arena.
• Deltek experience desired but not required CostPoint Version 8.2 a plus.
• Basic knowledge of FAR/DFAR.
• Experience with CPFF CPIF FPI and FFP contract types.
• Familiarity with government contracting processes.
• Experience with DCAA and DCMA audits and compliance including CPSR and Business System Reviews.
• Must be proficient in Microsoft Outlook Word Excel and SharePoint.
• Must be familiar with Adobe Acrobat.

Level II:

• Bachelors Degree in Business Administration or related field plus two (2) years experience; or four (4) years experience in DOD/AIT installations arena preferred in lieu of degree.
• Deltek experience desired but not required. CostPoint Version 8.2 a plus
• Extensive FAR/DFAR knowledge
• Experience with CPFF CPIF FPI and FFP (sub)contract types
• Experience with DCAA and DCMA audits and compliance including CPSR and Business System Reviews
• Must be proficient in Microsoft Outlook Word Excel and SharePoint
• Must be proficient in Adobe Acrobat

Level III:

• Bachelors Degree in Business Administration or related field plus four (4) years experience; or six (6) years experience in DOD/AIT installations arena preferred in lieu of degree.
• Deltek experience desired but not required CostPoint Version 8.2 a plus.

• Extensive FAR/DFAR knowledge.
• Minimum of two (2) years experience with CPFF CPIF FPI and FFP (sub)contract types.
• Extensive experience with DCAA and DCMA audits and compliance including CPSR and Business System Reviews.
• Must be proficient in Microsoft Outlook Word Excel and SharePoint.
• Must be proficient in Adobe Acrobat.

Security Clearance:

• Must be able to obtain and maintain a CAC and SECRET security clearance
• S. Citizenship Required

Physical/Environmental Job Requirements:
Physical requirements for the job may include the following:

Lifting/moving up to and including 25 pounds

Company Overview:
Prism Maritime LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake VA with offices in San Diego and Ventura CA. Established in 2006 Prism Maritime currently employs over 350 professionals and maintains an ISO 9001-2015 certified Quality Management System.

Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race color religion sex national origin ethnic origin physical or mental disability veteran status age or any other characteristic protected by federal state or local laws. U.S. citizenship is required for most positions.

If you need special assistance or an accommodation while seeking employment with us please email or call: .

To Apply: Visit click on Careers>Job Openings

All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.

Required Experience:

Junior IC