Sales Administrator – Contract (6-8 months)

About Tantalus Systems (TSX: GRID)

Tantalus is a technology company dedicated to helping utilities modernize their distribution grids by harnessing the power of data across all their devices and systems deployed throughout the entire distribution grid from the substation to the EV charger located behind the meter. We offer smart grid solutions across multiple levels: intelligent connected devices communications networks data management enterprise applications and analytics. Learn more at join us if youre interested in being part of an entrepreneurial team solving complex technical problems and delivering innovative solutions that will directly impact the electrification of everything and the decarbonization of our society.

We have operations throughout the United States and Canada with offices in Burnaby (British Columbia Canada) Raleigh (North Carolina USA) and Norwalk (Connecticut USA).

This position offers a competitive salary plus variable compensation based on performance targets and business objectives. Tantalus also offers generous benefits including medical dental and vision plans healthcare and dependent care flexible spending accounts and paid time off.

The Opportunity:

We are seeking a Sales Administrator to support our Sales organization and enhance the effectiveness of day-to-day sales operations. This role will work in close partnership with the current sales administration function providing coordination structure and executional support across the sales lifecycle.

You will play a central role in aligning activities across Sales Finance Legal and Operations ensuring processes run smoothly information is accurate and priorities are effectively managed. This position is critical in enabling the Sales team to focus on customer engagement and revenue generation while maintaining strong operational discipline behind the scenes.

Location of Position:

This is a hybrid position based in our Raleigh NC office.

Specifically the Sales Administrator is responsible for:

Sales Operations & Coordination

• Maintain and update CRM systems (e.g. Salesforce) with accurate customer opportunity and pipeline data
• Coordinate and support sales activities across the full lifecycle ensuring alignment across stakeholders
• Act as a central point of coordination for sales-related processes timelines and follow-ups
• Ensure consistency accuracy and completeness of data across systems

Order & Contract Management

• Support the creation review and processing of quotes orders and contract documentation
• Partner with Finance Legal and Operations to facilitate contract execution and order fulfillment
• Track order status and proactively manage outstanding items to closure

Reporting & Insights

• Prepare and maintain regular sales reports dashboards and pipeline summaries
• Support forecasting and pipeline reviews through accurate and timely data management
• Identify data gaps or process inefficiencies and take action to resolve them

Administrative & Team Support

• Provide administrative support to the Sales team including coordination of meetings materials and documentation
• Support onboarding of new sales team members with tools systems and processes
• Assist with customer communications and follow-ups as needed

What you bring:

Education and experience:

• 25 years of experience in sales administration sales operations or a similar role
• Strong proficiency with CRM systems (Salesforce preferred) and Microsoft Excel
• Highly detail-oriented with strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to coordinate across cross-functional teams
• Experience supporting a B2B or technology sales organization is an asset

What Were Looking For:

• A highly reliable detail-oriented operator who brings structure and follow-through
• Strong coordination skills with the ability to manage moving pieces across teams
• Proactive in identifying gaps and driving issues to resolution
• Comfortable operating behind the scenes to enable team success

If you possess some of the key skills and experiences outlined in the job posting and are genuinely interested in the position we invite you to take a chance and submit your application. We value diverse perspectives unique skills and believe in the power of potential over specific qualifications.

Tantalus is committed to employment equity and building a diverse workforce. We welcome and encourage Indigenous applicants people of colour all genders 2SLGBTQ and persons with disabilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry simply email us at.

Required Experience:

Unclear Seniority