Special Assets Administration Associate

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Empowering Financial Futures.

For more than 65 years Glenmedes independent ownership innovation and unwavering commitment to our clients have made us a trusted partner for private wealth endowment & foundation and investment management clients.

Our people are invaluable. Through a team-oriented environment your knowledgeexpertiseand varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

Private Wealth: Empowering the confident pursuit of purpose passions and legacy through integrated wealth management.

To us wealth is not static or one-dimensional. The complexities of wealth management require an integrated approach to anticipating understanding and addressing unique client circumstances. Our team of experts partners with every client to personalize solutions that lead to exceptional outcomes. Our success is determined by the success of our clients.

This position willoperatein a hybrid work environment 3 days per week in the office(Philadelphia PA).

OVERVIEW:

The Special Assets Administration Associateis responsible forsupporting the administration oversight and ongoing governance of complex illiquid and non-traditional assets held within Private Wealth client accounts such as real estate life insurance oil & gas interests loans & notes and tangiblepersonal property. This role supports the full lifecycle of special assets including pre-acceptance review documentation valuation support ongoing monitoring and annual review activities.

Special assets present heightened fiduciary operational and reputational risk. The Special Assets Administration Associate plays a critical role in ensuring these assets are acceptedmonitored and administered in a controlled consistent and well-documented manner supporting both client outcomes and firm risk management.

RESPONSIBILITIES:

Special Assets Administration & Governance

• Support the pre-acceptance review process for special assets by coordinating required documentation and tracking approvals.
• Maintainaccuraterecords of accepted special assets including conditions of acceptance and ongoing management requirements.
• Assistwith administration of managed non-managed and directed assetsin accordance withfirm procedures.
• Coordinate re-registration ownership updates andmaintenanceevents for special assets.

Valuation & Annual Review Support

• Assistin the collection and review of valuation support for illiquid and hard-to-value assets.
• Coordinate annual special asset reviews including tracking receipt of financial statements appraisals and third-party valuations.
• Support determinationsregardingasset materiality fee treatment and ongoing management recommendations.
• Document review outcomes and analysisinthe firms records management systems.

Documentation & Compliance

• Review and process Non-Managed Asset Forms and related documentation for completeness and accuracy.
• Ensure documentation aligns with regulatory requirements and internal fiduciary standards.
• Support internal audits compliance reviews and Special Assets Committee reporting.
• Maintain and help refine special assets procedures and documentation standards.

Stakeholder Communication & Service

• Serve as an operational point of contact for internal partnersregardingspecial asset inquiries.
• Communicate clearly with Wealth Advisors and Client Service teamsregardingdocumentation requirements and asset status.
• Providetimelyandaccuratesupport for complex high-touch client relationships.

Process Improvement & Projects

• Participate in initiatives to improve special asset workflows controls and scalability.
• Support enhancements to onboarding tracking and reporting tools related to special assets.
• Contribute ideas to improve efficiency risk management and service quality.

REQUIRED QUALIFICATIONS:

• Bachelors degree
• 2 years of experience in trust administration financial services operations or asset administration
• Strong attention to detail and ability to manage complex documentation
• Full understanding of client privacy and confidentiality
• Comfort working with illiquid or non-traditional assets
• Strong organizational and communication skills

PREFERRED QUALIFICATIONS:

• Experience supporting special assets
• Familiarity with asset valuation concepts and fiduciary governance
• Willingness to pursue a professional certification (e.g. CTFA)
• Experience working in a highly regulated fiduciary environment

Headquarteredin Philadelphia PA Glenmede has 9 office locations in the US. For further information please visit.

Our Benefits Overview:

-Competitive health and welfare benefits including company HSA contributions

-Numerous voluntary benefit choices available

-Superior 401k match

-Tuition reimbursement

-Company subsidized commuter benefits

-Generous paid time off including parental leave

• -Plus more!

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmedes policy on equal employment opportunity please visit We are not seeking agency assistance with this role. No agencies third parties or phone calls please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email the Internet or directly without a valid written search agreement will be deemed the sole property of Glenmede and no fee will be paid in the event the candidate is hired by Glenmede.

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