Clio is the global leader in legal AI technology empowering legal professionals and law firms of every size to work smarter faster and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary:

We are currently seeking an Accounts Payable Supervisor to join our Finance team.

Our Finance team is hyper-focused on becoming one of the most high-performing teams in the world. That means we work hard play for keeps and dedicate ourselves to making sure #TeamMoney thrives as we scale. Youll be joining a high-performing collaborative team that values accountability continuous improvement and balance. Your role will be integral in strengthening and scaling our regional AP operations.

What youll do:

As the A/P Supervisor youll lead the day-to-day operations of the regional Accounts Payable function while providing direct leadership coaching and support to the AP team. You will oversee multi-entity operations across the US Spain UK and LATAM ensuring strong internal controls regulatory compliance and operational excellence.

Core Responsibilities:

Procure-to-Pay (P2P) & Payment Operations Oversight

• Own the full lifecycle of weekly and monthly AP runs across supported entities ensuring timely accurate and policy-compliant execution aligned with tax and cash flow requirements.

• Partner with Procurement to design the end-to-end Purchase Order workflow establishing scalable processes in Coupa aligned with budget controls approval hierarchies and accurate GL coding.

• Provide governance oversight of corporate and virtual card programs ensuring policy compliance accurate expense coding timely reconciliations and embedded internal controls.

• Serve as the functional lead for AP operations within Coupa and NetSuite supporting system integration and the ongoing standardization of P2P processes across entities.

Team Leadership & Operations Oversight

• Lead mentor and develop AP team members fostering performance accountability and growth.

• Supervise invoice processing reimbursement workflows and vendor communications across regions.

• Act as escalation point for complex vendor issues cross-border transactions and tax-related matters.

Vendor Management

• Supervise vendor onboarding and compliance reviews ensuring proper tax documentation (W-9s Tax residency certificates WHT documentation) and approval routing.

• Maintain and regularly review vendor master data across entities to ensure accuracy and prevent duplicates.

• Ensure vendor setup aligns with internal controls and audit standards.

Month-End Close & Reporting

• Oversee month-end AP close procedures including accruals reconciliations and AP Aging across multiple entities.

• Partner with Financial Reporting and FP&A to ensure AP data supports timely and accurate financial reporting.

• Analyze AP trends and metrics to identify opportunities for operational and compliance improvements.

Controls Compliance & Audit Governance

• Develop implement and enforce AP policies and internal controls to support SOX compliance and mitigate financial risk across jurisdictions.

• Own AP documentation management maintaining up-to-date procedures audit evidence and supporting files to ensure continuous audit readiness.

• Monitor and address risks related to vendor payments invoice processing and corporate and virtual card usage.

• Partner with Tax and external advisors to ensure accurate tax application and documentation.

• Review vendor tax documentation to support VAT reclaim and withholding compliance

What you may have:

• Bachelors degree in Finance Accounting or a related field.

• 5 years of experience in Accounts Payable Minimum of 2 years of experience supervising and leading a team.

• Experience operating in a multi-entity multi-currency environment.

• Working knowledge of indirect tax concepts (e.g. VAT) and withholding tax principles with the ability to partner effectively with Tax and external advisors across jurisdictions.

• Hands-on experience with Coupa and NetSuite (or similar ERP/P2P tools).

• Strong attention to detail with the ability to operate in a fast-paced Regional environment.

• Clear concise and professional communication skills with the ability to partner cross-functionally and internationally.

• Professional fluency in English and Spanish with the ability to communicate effectively with Spain and LATAM stakeholders.

• Experience implementing AI-driven AP solutions (OCR workflow automation predictive analytics fraud detection etc.)

Serious bonus points if you have:

• Experience supporting Regional SaaS or high-growth organizations.

• Exposure to international indirect tax compliance (VAT GST WHT).

• Familiarity with Treasury operations Regional payment strategies and corporate card programs.

• Demonstrated experience driving AP automation and transformation initiatives modernizing operations through intelligent process design and system optimization

• Experience managing or improving DPO (Days Payable Outstanding) and contributing to working capital optimization strategies.

What you will find here:

Compensation is one of the main components of Clios Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive equitable salary.
  

• Top-tier medical and dental coverage at preferred employee pricing for you and your family with access from Day 1.

• Clio offers a flexible hybrid work environment with intentional in-person gatherings to build connection.

• 23 Days Paid Time Off Company Observed Holidays including short Fridays as well as a summer schedule for work-life balance.

• Professional development and growth options

• Pet friendly workspace in our Barcelona office

• Company events and social-impact programs that reinforce our shared values community and culture.

• Clioversary recognition program with special acknowledgement at 3 5 7 and 10 years

Please note salary bands may differ based on location and local currency. Additionally benefits may differ depending on the employees location.

Diversity Inclusion Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves and are united by our mission. We are dedicated todiversity equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included valued and enabled to do the best work of their careers wherever they choose to log in from. We believe that different perspectives skills backgrounds and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation please let us know and we will work with you to meet your needs.

Learn more about our culture at a Human and High Performing AI company meaning we use artificial intelligence to improve all of our recruitment AI helps us streamline the process for greater efficiency. However weve built our systems to ensure that a human always reviews AI-generated output and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official @ email addresses.