Team assistant

We are seeking a proactive and detail-oriented Team Assistant to support the Heads of Product. Reporting to the Executive Assistant to the CPO this role is vital in ensuring the smooth operation of executive-level activities and providing administrative support.

The ideal candidate will have exceptional organizational skills a go-to attitude and the ability to manage multiple tasks simultaneously. This position requires at least two years of administrative experience excellent English communication skills and proficiency in handling key administrative functions.

Key Responsibilities

1. Calendar Management
   • Efficiently manage and coordinate complex schedules for the CS Heads.
   • Arrange meetings appointments and conference calls across multiple time zones.
   • Handle last-minute schedule changes and provide timely updates.
2. Documentation Updates
   • Maintain and update administrative assistance processes and organizational charts.
   • Ensure accuracy and accessibility of all documentation.
3. Travel Booking and Coordination
   • Arrange domestic and international travel for the executives including flights accommodations ground transportation and itineraries.
   • Handle changes to travel plans as needed and ensure timely communication with the executives.
   • Work within budgetary guidelines and company policies to secure the best options.
   • Track and organize travel expenses for timely and accurate reporting.
4. Purchase Orders and Expenses
   • Raise purchase orders (POs) accurately and in a timely manner.
   • Process and reconcile expense reports for the executives in compliance with company policies.
   • Ensure proper documentation and timely submission of all expenses claims.
5. General Administrative Support
   • Act as the first point of contact for the supported executives handling correspondence and inquiries professionally.
   • Coordinate meeting agendas presentations and follow-up materials as required.
6. Collaboration and Communication
   • Work closely with the CPOs Executive Assistant to streamline communication and processes.
   • Coordinate with internal and external stakeholders to ensure tasks and requests are handled efficiently.
   • Maintain confidentiality in handling sensitive information.

Qualifications :

Preferably 2 years in an administrative or executive assistant role within a corporate or multinational environment.

• Skills:
  • Strong written and verbal English communication skills.
  • Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint and SharePoint).
  • Familiarity with travel booking platforms raising POs and processing expense reports.
  • Exceptional organizational and multitasking abilities.
• Attributes:
  • Proactive with a can-do and go-to attitude.
  • High attention to detail and accuracy.
  • Ability to handle pressure and adapt to changing priorities.

Additional Information :

Who we are  

We are a people-first community that nurtures all the areas that surround your working experience. With us youll be surrounded by a high-performance team that supports your authentic self and celebrates your uniqueness.  
 
We believe that How work should feel is an evolving statement. Work goes beyond tasks and everyday responsibilities its about feeling valued empowered promoted impactful seen and appreciated. 

We are reimagining how work makes people feel.  

 What we offer 

• a culture built on trust and accountability - giving you the freedom and autonomy to be successful and make an impact  
• balance - with our Flexible Leave Paid Time Off policy remote working opportunities Global Wellbeing Days and other great benefits 
• growth opportunities - we provide the tools and guidance required so that you can focus on what really matters to you and so ultimately you can achieve your best work 
• talented colleagues role models and mentors - work learn and be inspired by some of the best talent in the software industry 
• a commitment to sustainability - with initiatives such as our Environmental Social and Governance strategy and Act4Good programme  
• a safe and inclusive working environment supported by our Employee Resource Groups which are open to all. 

Remote Work :

Yes

Employment Type :

Full-time