Executive Personal Assistant
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Job Location:
Centurion - South Africa
Monthly Salary:
Not Disclosed
Posted on:
8 days ago
Vacancies:
1 Vacancy
Job Summary
Company who specializes in RF (Radio Frequency) and microwave technology are seeking a proffesional Executive Personal Assistant.
Job Purpose:
The Executive Personal Assistant provides comprehensive high-level administrative and operational support to the Executive enabling effective management of priorities time and strategic deliverables. The role serves as a trusted partner ensuring seamless coordination of business and personal matters while maintaining the highest level of professionalism discretion and confidentiality.
Job Purpose:
The Executive Personal Assistant provides comprehensive high-level administrative and operational support to the Executive enabling effective management of priorities time and strategic deliverables. The role serves as a trusted partner ensuring seamless coordination of business and personal matters while maintaining the highest level of professionalism discretion and confidentiality.
REQUIREMENTS
Minimum education (essential):
Minimum applicable experience (years):
KEY PERFORMANCE AREAS WEIGHTS AND OBJECTIVES
Executive and Personal Support (50%)
Office & Administrative Management (20%)
Market related
Minimum education (essential):
- National Senior Certificate
- Degree in Public Relations (Advantageous)
Minimum applicable experience (years):
- 10 years as a Executive Personal Assistant
- Proven experience managing complex executive calendars and scheduling across multiple stakeholders.
- Experience coordinating local and international travel arrangements.
- Exposure to preparing high-level reports presentations and board documentation.
- Experience handling confidential and sensitive information with discretion.
- Demonstrated ability to work in a fast-paced high-pressure environment with shifting priorities.
- Advanced proficiency in MS Office (Advanced Excel and Advanced PowerPoint) Excellent verbal and written communication skills
- Strong organisational and time management skills with the ability to prioritise effectively
- High level of attention to detail accuracy problem-solving skills and initiative
- Language proficiency: English (German advantageous)
- Professional interpersonal skills with the ability to engage stakeholders at all levels
- Flexibility and responsiveness including availability outside standard business hours when required
- Ability to maintain confidentiality and exercise sound judgment
KEY PERFORMANCE AREAS WEIGHTS AND OBJECTIVES
Executive and Personal Support (50%)
- Manage and coordinate the Executives complex calendar including scheduling meetings resolving conflicts and prioritising engagements.
- Screen and manage incoming calls emails and correspondence ensuring timely and appropriate responses.
- Act as the primary point of contact for internal and external stakeholders handling queries professionally.
- Prepare high-quality presentations reports meeting minutes agendas and other documentation.
- Maintain and manage the Executives contact database.
- Review research and consolidate information to support decision-making.
- Anticipate the Executives needs and proactively manage tasks to optimise time and efficiency.
- Provide support with personal matters including events and family-related arrangements where required.
- Remain responsive outside of standard business hours when necessary.
- Coordinate all travel arrangements for the Executive and where required staff including flights accommodation car hire and forex.
- Develop detailed travel itineraries and ensure seamless execution of plans.
- Manage last-minute changes and troubleshoot travel-related issues efficiently.
Office & Administrative Management (20%)
- Manage sensitive and confidential information with the highest level of discretion.
- Maintain and oversee daily schedules meetings and key events.
- Draft and prepare professional correspondence including internal communications board documentation and stakeholder engagement.
- Assist in the preparation of executive presentations and reports.
- Coordinate logistics and documentation for meetings including board and leadership engagements.
- Ensure effective document management and filing systems.
- Support overall office coordination related to the Executives activities.
- Provide support on special projects and strategic initiatives as required.
- Conduct research and compile insights to assist with business decisions.
- Take on additional responsibilities as delegated by the Executive or CEO.
Market related
Required Experience:
Junior IC
About Company
Human Capital Specialists Partnering with us is an investment into your future success Founded by Pieter van Rooyen in 1996, we at CLS Human Capital Specialists offer a comprehensive range of solutions integral to Human Resources and Organisational Development. Contact Us About US We ... View more
