Office Manager

Class: Full-time AND Permanent

Legal Entity: StoneX Financial (HK) Limited

Company Overview:

Corporate:Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing andfinancial managementto human resources and operational oversightyoullhave the opportunity tooptimizeprocesses and implement game-changing policies.

Position Purpose:

Our busy client-focused office needs a reliable well-organized Office Manager to handle day-to-day operations with a focus on efficiency and time this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.

Primary duties willinclude:

• Overseeing the general administrative functions and any events or activities in the office
• Maintain a pleasant work environment ensuring high levels of organizational effectiveness communication key-record keeping and coordination among departments
• Scheduling meetings appointments and meeting room bookings within the office
• Schedule & Calendar Management including the coordination & organizing of events meetings appointments schedules and venues.
• Meet and greet visitors offer refreshments and notify appropriate staff of their arrival
• Answering / transferring incoming calls helping with enquiries
• Take care of incoming and outgoing courier packages and other deliveries
• Organize office operations and procedures
• Working together with outsourced providers for the general outlook of the office
• Manage incoming and outgoing communications including phone calls emails courier services and mail sorting.
• Other day-to-day office and business administrative needs (for eg expenses) as required.
• This role needs to be cover receptionand is expected to be in office 5 days a week.

To land this role you will need:

• 2 years relevant experience preferred
• Our ideal candidate will be a proactive well organized and goal-oriented person who can work well under pressure problem solver and team player.
• Proficiency in Microsoft Office applications and Microsoft Office suite
• Excellent verbal and written communication skills including social and conflict management.
• Strong attention to detail with emphasis on accuracy and timeliness
• Business-fluent English ability preferred
• Bilingual in Mandarin or Cantonese preferred