Personal Assistant to HM Chief Inspector of Education B1 Temporary Promotion

Job Title PA to HM Chief Inspector of Education

Business Area/Directorate HMIE office of the Chief Inspector

Location Glasgow Livingston or Dundee

Working Arrangement Staff in roles compatible with hybrid working should aim to spend 40% of their contracted working time working in person at their contractual workplace. More information can be found within Hybrid Working Policy.

Grade- B1

Advert type - Temporary Promotion

Duration - Up to 12 months

Eligibility - Expressions of interest are invited from eligible staff in Bands A - B for this vacancy.

We have an opportunity for a personal assistant (PA) to join the team around HM Chief Inspector of Education on a temporary basis while the new office and wider organisation is established following the Royal Ascent of the Education (Scotland) Act 2026.

This is an ideal development opportunity for someone looking to broaden their experience in corporate support.

Key responsibilities

• Monitoring and managing the Chief Inspectors mailbox processing incoming and outgoing mail prioritising information and filtering e-mails ensuring that items are appropriately allocated actioned and followed-up.
• Providing support for the Chief Inspector by liaising with internal and external stakeholders at all levels on their behalf to ensure that enquiries are managed and correctly routed effectively within HMIE.
• Actively managing the Chief Inspectors calendar making decisions on meeting requests as appropriate and providing logistical support commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
• Proactive and forward planning of the Chief Inspectors time ensuring urgent matters are identified and highlighted as soon as possible.
• Providing secretariat support at team and stakeholder meetings for the Chief Inspector providing logistical support commissioning and organising relevant briefing packs.
• Obtain relevant management information and reports as and when necessary dashboard information.
• Co-ordinating all material and support (including travel) for meetings and visits offsite.
• Managing electronic filing system in accordance with SG guidance.

Person Specification

1. Excellent organisational skills using initiative to manage organise and control your workload.

2. Well-developed verbal and written communication skills with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
3. Demonstrable experience of providing PA / Administration support to senior leaders.Along with diary management experience.
4. Experience of working in a fast paced environment managing a substantial amount of conflicting priorities.

Behaviours Being Tested

• Seeing the big picture
• Making effective decisions
• Communicating and influencing
• Managing a quality service

You can find out more about Success Profiles Behaviours here: Behaviour levels - Success profiles: candidate guide

Working Pattern

This post is a full-time role but we welcome applications from staff with different working patterns proposed working patterns will be assessed against the business requirements for this post.

Further Information

Further information about this opportunity is available from Alec ONeill

How to Apply

Please submit an Expression of Interest (maximum 500 words) outlining your suitability for the role relevant skills and experience and what you would bring to the team.

Vacancies close at 11:59pm on the date displayed in the table unless otherwise stated on the job advert.

Interviews

Interviews will be scheduled for w/c 4 May 2026.

Selection Process

Applications will be reviewed by panel. Shortlisted candidates who are considered to have the skills and experience will be invited to interview with the hiring manager and another panel member. The panel will recommend the candidate considered most suitable for the post.

For any questions relating to your expression of interest please contactAlec ONeill