International Private Bank Events Senior Associate

As a International Private Bank Events - Senior Associate in Private Bank Events team you will deliver highquality client experiences. You will interact with different team heads spanning event planning project management hospitality activation data management and onsite execution. You will lead individual projects and contribute to larger regional and global programmes within a collaborative team. Availability outside office hours including weekends alongside periodic travel is expected.

Job responsibilities

• Support planning and delivery of client events that align with IPB business priorities and brand standards. Assist with special projects including internal flagship events as needed.
• Assist with endtoend logistics: timeline tracking communication with venues F&B selection speaker management AV support guest travel event associated materials and post-event summaries.
• Help manage event calendars/ reporting management of high volumes of data presentation decks contracts invoices and vendor onboarding in line with risk and process requirements.
• Research venues new event formats vendors and regional trends.
• Coordinate registration and guest services: invitation lists RSVP tracking seating badge production and onsite checkin via inhouse platform using approved templates.
• Support Head of IPB Event Sponsorships with event hospitality for approved sponsorships: logistics support merchandise selection interaction with vendors event-related communications.
• Manage ticketing opportunities: communicate with front office and XLOB partners track attendance ensure strategic use of available tickets and develop strong partnerships.

Required qualifications skills and capabilities

• Work experience in corporate events.
• Strong organization and attention to detail; able to manage multiple tasks and meet deadlines.
• Good problemsolving skills and a practical approach to logistics and vendor coordination.
• Proficient with Microsoft Excel Word PowerPoint and Outlook; familiarity with event platforms.
• Clear and professional written and verbal communication skills.
• Comfortable working with stakeholders at different levels and providing timely updates.
• Team player with a positive proactive mindset; steps in to help and communicates clearly & early.
• Composed under pressure and adaptable to changing needs onsite.
• Flexibility to work extended hours and travel locally and internationally when required.

Preferred qualifications skills and capabilities

• Language skills a plus (Spanish French Italian German or Mandarin).
• Financial services experience helpful but not required.