School Office Administrator | York

The Opportunity

Are you a highly organized professional with a can-do attitude and a welcoming smile Can you serve as the calm at the heart of a busy school providing the vital administrative support that allows teachers to teach and students to thrive

We are seeking a proactive and efficient School Office Administrator to join a dedicated support team in York. Known for its world-class heritage historic city walls and exceptional educational standards York is a city that values community and excellence. We are looking for an individual who can balance the precision of data management with the warmth required to be the first point of contact for parents visitors and pupils alike.

Core Responsibilities

• Front-of-House Excellence: Acting as the face of the school managing a busy reception desk greeting visitors and handling telephone enquiries with professionalism and poise.

• School Management Systems (SMS): Utilizing platforms such as SIMS Arbor or Bromcom to maintain accurate student records manage attendance data and produce essential reports for the Senior Leadership Team.

• Communication Coordination: Managing the schools internal and external communications including newsletters parental emails (via ParentPay or similar) and social media updates.

• Admissions & Transitions: Supporting the administrative side of the student admissions process ensuring that new starters and their families have a seamless transition into the school community.

• Financial Administration: Assisting with basic financial tasks such as processing invoices managing petty cash and overseeing the collection of funds for school trips and activities.

• Clerical Support: Providing high-quality administrative assistance to the Headteacher and teaching staff including document preparation filing and coordinating meeting schedules.

Why This School

• Yorks Unique Setting: Work in one of the UKs most beautiful and historic cities within a school that prides itself on its strong local reputation and community links.

• A Supportive Team Culture: Join a collaborative office environment where professional development is encouraged and every member of the support staff is valued as an essential part of the schools success.

• Modern Office Environment: Benefit from a school that invests in its administrative infrastructure providing the latest software and hardware to ensure your workday is efficient and productive.

• Career Development: Access to training in Advanced School Finance Safeguarding & Data Protection (GDPR) and pathways toward Office Manager or School Business Manager roles.

Candidate Profile

• Experience: Previous experience in a school office or a high-volume administrative role is highly desirable. Familiarity with school-specific databases (SIMS/Arbor) is a significant advantage.

• Communication Skills: Exceptional verbal and written communication skills with the ability to handle sensitive situations with empathy and discretion.

• Organizational Mastery: The ability to multitask under pressure prioritize a heavy workload and maintain a high level of accuracy and attention to detail.

• Technical Proficiency: Strong IT skills particularly in the Microsoft Office Suite (Word Excel Outlook) and a willingness to learn new school-based systems.

• Character: A resilient flexible and team-oriented individual who understands the fast-paced nature of school life and is committed to the safeguarding and welfare of children.

How to Apply

To apply for this position please submit your CV today.