Finance Administrator | Southwark

The Opportunity

Are you a detail-oriented professional with a head for figures and a heart for education Can you manage the vital financial operations that ensure a school can provide the best possible resources for its students

We are seeking a diligent and methodical Finance Administrator to join a high-performing business team in Southwark. Situated along the vibrant South Bank home to the Shard and Tate Modern Southwark is a borough that blends historic London with cutting-edge development. We are looking for an individual who can maintain impeccable financial records while navigating the fast-paced environment of a successful urban school.

Core Responsibilities

• Purchase Ledger Management: Processing orders matching invoices to delivery notes and ensuring timely payments to suppliers using school finance software such as PS Financials FMS or Sage.

• Income & Banking: Handling the collection and reconciliation of school income including trips catering and uniform sales via online platforms like ParentPay or sQuid.

• Budget Monitoring: Assisting the School Business Manager (SBM) in tracking departmental spend highlighting variances and providing up-to-date reports to Budget Holders.

• Payroll Support: Coordinating with the central payroll provider to ensure staff overtime absences and contract changes are accurately recorded and processed.

• Petty Cash & Expenses: Managing the schools petty cash account and processing staff expense claims in strict accordance with the schools financial handbook.

• Audit Readiness: Maintaining a clear and transparent paper trail for all transactions ensuring the school remains fully compliant with internal and external audit requirements and GDPR.

Why This School

• Southwarks Central Hub: Work in a borough at the center of Londons financial and cultural life providing an energetic and aspirational atmosphere for staff and students alike.

• A Strategic Business Team: Join a sophisticated administrative faculty where Finance is recognized as a key pillar in the schools ability to deliver academic excellence.

• Modern Systems: Benefit from a school that utilizes the latest cloud-based accounting and procurement tools to streamline your daily workflow.

• Professional Growth: Access to specialist training in School Resource Management Advanced Excel for Finance and pathways toward Finance Manager or School Business Manager roles.

Candidate Profile

• Experience: Proven experience in a finance or bookkeeping role is essential. Previous experience within a school setting or an academy trust is a significant advantage.

• Technical Proficiency: Strong IT skills particularly in Microsoft Excel (VLOOKUPs Pivot Tables) and a quick ability to master school-specific financial management systems.

• Precision & Integrity: An unwavering commitment to accuracy and the highest standards of professional ethics and confidentiality.

• Communication Skills: The ability to explain financial procedures to non-finance staff with clarity and patience.

• Character: A resilient organized and collaborative professional who takes pride in ensuring the schools back-office is as excellent as its classrooms.

How to Apply

To apply for this position please submit your CV today.