Payroll Specialist Part time (3 days per week)

We are Vitesse the treasury and payment partner of choice for insurance.

Your next adventure awaits!

Join the team who are redefining the payments space.

About Us

At Vitesse were more than just a payments platform were the trusted financial infrastructure connecting the global insurance ecosystem. Tailor-made for insurers brokers MGAs and TPAs our unified platform optimises claims funds enables real-time global payments and delivers full financial control. Our impact is real: over $20 billion in payments across 200 countries hundreds of millions returned to insurers balance sheets and counting. Were licensed in the UK (FCA) Europe (DNB) and New York (NYDFS) with over 260 amazing colleagues worldwide. With $93 million recently raised in Series C funding from KKR our journey is just beginning and our ambitions are sky-high.

Headquartered in the heart of London and expanding across Europe and the US Vitesse is where your ideas power tomorrows insurance solutions. Are you ready to make a difference Youre in the right place.

YOUR MISSION

The Payroll Specialistis responsible formanaging the full end-to-end payroll process ensuring employees are paid accurately and on time. This role oversees payroll operations pension contributions quarterly incentive schemes and the effective management of the payroll platform while working closely with the Peopleand Financeteam and key stakeholders tomaintaindata integrity and compliance.

The ideal candidate will have strong financial acumen with a solid understanding of payroll accounting reconciliations and financial controls alongside exceptional attention to detail and a consistentlyhigh levelof will have excellent written and verbal communication and stakeholder management skills as well asa high levelof integrity and willdemonstratean ownership mindset taking full accountability for payroll and incentive delivery while continuously seeking improvements. You will be systems-savvy and confident managing payroll platforms highly organised and able to meet strict deadlines and a strong collaborator who works effectively with HR Finance and stakeholders across the business. You will also be proactive in problem-solving andmaintaina strong focus on compliance.A CIPP qualification or equivalent is desirable along with experience in a fast-paced or scaling organisation and exposure to process improvement or system implementation projects.

KEY RESPONSIBILITIES

• Manage the completeglobalpayroll cycle from data collection through to payment processing ensuringaccurateandtimelymonthly payroll.

• Validate payroll inputs including salaries bonuses overtime deductions and benefits.

• Perform payroll reconciliations and resolve discrepancies promptly.

• Ensure compliance with all statutory regulations and reporting requirements both locally and globally

• Administer all quarterly incentive schemes ensuringaccuratecalculation andtimelypayment.

• Collaborate with key stakeholders acrossthe People Team Finance and other teams tovalidateincentive data and ensure alignment with scheme rules.

• Maintain clear documentation and audit trails for all payroll and incentive payments.

• Identifyand resolve discrepancies in incentive calculations.

• Administer pension schemes including enrolment contributions and reporting.

• Ensureaccuratecalculation and submission of employer and employee pension contributions.

• Liaise with pension providers and ensure compliance with auto-enrolment requirements.

• Own and manage the payroll platform ensuring data accuracy integrity and system optimisation.

• Act as the subject matter expert for payroll systems troubleshooting issues and driving continuous improvements.
• Work closely with thePeopleteam to ensureaccurateemployee data and smooth onboarding and offboarding processes.
• Partner with Finance on payroll reporting reconciliations and audits.
• Collaborate with stakeholders across the business to ensureaccurateandtimelypayroll and incentive processing.
• Respond to employee payroll queries ina timelyand professional manner.
• Ensure adherence to all relevant legislation including tax National Insurance and employment laws.
• Prepare andsubmitstatutory filings and year-end reports.
• Support internal and external audits related to payroll.

QUALIFICATIONS

• 5-10 years experience managing end-to-end payroll.

• Strong financial acumen with a solid understanding of payroll accounting reconciliations and financial controls.

• Exceptional attention to detail with consistentlyhigh levelsof accuracy.

• Strong systemsexpertisewith the ability to manage and optimise payroll platforms.

• A collaborative approach working effectively with HR Finance and key stakeholders.

• Proactive problem-solving skills with the ability toidentifyand resolve issues efficiently.

• A strong focus on compliance and up-to-date knowledge of payroll legislation.

• Highly organised and able to manage multiple priorities while meeting strict deadlines.

• Experience administering bonus or incentive schemes.

• Strong knowledge of payroll legislation and pension administration.

• Experience with payroll systems.

• Advanced Excel skills and strong data handling capability.

• Excellent communication and stakeholder management skills.

• High levelof integrity and confidentialitywith full compliance with local payroll and taxlegislation.

• CIPP qualification or equivalent (desirable).

• Previousexperience usingHiBob(desirable).

• Experience in a fast-paced or scaling organisation (desirable).

• Exposure to process improvement or system implementation projects (desirable).

25 days Holiday per year (increase by 1 day per year to 30 days max) Bank Holidays

Hybrid working arrangements

Contributory pension scheme

Enhanced Parental leave

Cycle to Work Scheme

Private Medical Insurance through Vitality

Access to Oliva our Mental Health Therapy partners

Discounted Gym membership

Financial Coaching with Octopus Wealth

2 days of volunteering leave per year

Sabbatical after 5 years service

Life Assurance MetLife (UK employees only).

Ongoing Learning and Development to support you reach your career goals

We understand that everyone has their own work rhythm and we believe in a flexible working schedule that supports a healthy work/life balance. We offer a hybrid work approach with 2 days minimum in the office in our London St Pauls office.

Our Values or what we call Vitesse at Our Best

The Vitesse values are a true reflection of what it takes to thrive in our business soitsimportant to us that any employee who joins our business is aligned with these 3 attributes

Drivento Succeed
Were ambitious about the opportunity ahead and committed to achieving it together. We hold ourselves tohigh standards take pride in what we deliver and push for meaningful outcomes for our customers our partners and each other.

Tenacious Responsibility
We take ownership of our work our decisions and our results. We face challenges with resilience learn from setbacks and see things through to completion. Because doing the right thing matters.

Confident Humility
We believe the best ideas come from listening and learning. We leave ego at the door ask for help when we need it and celebrate collective success. When one of us wins we all do.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are committed to creating an inclusive environment that enables everyone to perform at their best where we recognise the rights of all individuals to mutual respect and where there is an unbiased acceptance of others. Our policies and practices aim to promote an environment that is free from all forms of Unfair discrimination and values the diversity of all people. At the heart of our policy we seek to treat people fairly and with dignity and respect. If you need any reasonable interview adjustments please let us know by contacting our head of talent on

Required Experience:

IC