Senior Document Controller

Job Description

Overview

The Senior Document Controller is responsible for the implementation of governance and management of records within the Asset and Network Planning Directorate. This includes maintaining and organising policies processes procedures and other data related to the management of highways assets. The role also serves as the initial point of contact for Freedom of Information Act (FOIA) requests evaluating and drafting initial responses and coordinating technical input from relevant parties.

Your role

You will play a key role in coordinating managing and maintaining documentation records with the Asset & Network Planning directorate. Responsibilities include developing a structure for record keeping and governing the change process for updates and revisions. The role will involve working directly with CPS Asset & Network Planning teams to ensure effective and consistent record of information.

Responsibilities include

Records Management

• Maintain and organise records including policies processes procedures and other data related to highways asset management.
• Ensure records are accurate up-to-date and easily accessible.
• Implement and maintain records management systems and procedures.

Governance

• Develop and enforce records management policies and procedures.
• Ensure compliance with legal and regulatory requirements related to records management.
• Conduct regular audits to ensure records are managed in accordance with established policies.

FOIA Requests

• Act as the first point of contact for FOIA requests.
• Evaluate FOIA requests and draft initial responses outlining key requirements and processes.
• Collaborate with asset managers to obtain technical input and finalise responses.

Data Integrity

• Ensure the integrity and confidentiality of records.
• Implement measures to protect records from unauthorised access or damage.
• Monitor and report on records management activities and performance.

Training and Support

• Provide training and support to staff on good records management practices and procedures.

About you

• Bachelors degree in Information Management Library Science or a related field.
• Proven experience in records management preferably within a similar industry.
• Strong understanding of records management principles and practices.
• Experience of using SharePoint.
• Knowledge of legal and regulatory requirements related to records management.
• Excellent written and verbal communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.
• Full driving licence.

Behaviour

• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers. Actively collects customer information and uses it to improve services and solutions.
• Manages the experience of customers to ensure positive relationships are established and maintained.
• Focus on Excellence: Willing to go the extra mile to exceed expectations. Continually searches for ways to add value and take performance to the next level.
• Teamwork & Collaboration: Puts aside personal agendas to work for the benefit of customers and suppliers and other stakeholders. Proactively builds knowledge through sharing knowledge ideas and expertise with others.
• Respect: Recognise and value our customers and people by encouraging and engaging.
• Trust: Be open and honest with all our customers and each other reliable and predictable (no surprises) and approach everything we do with a can-do attitude.

Rewards & benefits

Explore the rewards and benefits that help you thrive at every stage of your life and your career. Enjoy competitive salaries employee rewards and a brilliant range of benefits you can tailor to suit your own health wellbeing financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.

Be rewarded. Find out more.

About AtkinsRéalis

Were AtkinsRéalis a world-class engineering services and nuclear organization. We connect people data and technology to transform the worlds infrastructure and energy systems. Together with our industry partners and clients and our global team of consultants designers engineers and project managers we can change the world. Were committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Security clearance

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV details of any current or previously held security clearance.

We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves thrive and develop to be the best we can be. So we offer a range of family friendly inclusive employment policies flexible working arrangements and employee resource groups to support all employees. As an Equal Opportunities Employer we value applications from all backgrounds cultures and ability. As a Disability Confident Leader we are committed to offering an interview to all applicants who have a disability and meet the essential criteria. If you would like to be considered under this commitment please let us know at the application stage.

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Worker Type

Job Type

At AtkinsRéalis we seek to hire individuals with diverse characteristics backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender ethnic or national origin sexual identity and orientation age religion or disability but enriches itself through these differences.