Executive Assistant I

Job Description:

The Executive Assistant (EA) will provide high-level support to the SVP Risk Sales & Marketing the SVP Risk & Compliance and the SVP & GM of Geopolitical Risk. Although reporting to the lead EA you will take the lead in providing excellent pro active fast paced support for the three SVPs. This is a high-volume role for an experienced assistant who always anticipates the next step and excels in a fast-paced informal open plan environment.

Core Responsibilities

Diary & Meeting Management

• Act as an enabler for each of the SVPs by anticipating needs before they are articulated and ensuring the leadership team operates at peak efficiency.

• Constantly monitor each of their diaries to ensure there are no conflicts during the day week and beyond.

• Proactive Time Management: take ownership of complex multi-timezone diaries pro actively building in essential buffer zones for travel reading and thinking time

• Anticipatory Action: Review upcoming meetings and automatically schedule necessary pre-meetings preparing presentations and internal briefings to ensure the SVPs are prepared and adhere to deadlines

• Email: Monitor and pull actionable items from each SVPs inbox/sentbox leave responses in draft to highlight emails that require a response

• Execution: action all requests - especially diary availability for senior stakeholders - immediately to ensure no bottleneck ensure their diaries are peppered with to do reminders in order to hit deadlines

• Ensure meeting rooms are allocated to invites

Communication

• Work with the SVPs direct reports internal teams and external contacts.

• Be confident to know how to phrase sensitive communications and how to draft emails in a friendly informal but professional tone

• Weekly individual meetings with each SVPs to cover their schedule workload reminders travel now and in the future

• Weekly individual meeting with the lead EA to ensure deadlines are met cover whats coming up

• Use Google Chat for just-in-time reminders and real-time priority shifts for example your next meeting room has changed.

• Provide a weekly round up to each SVP confirming travel logistical arrangements and diary update not covered in weekly diarised chats

Travel & Expense Management

• Itinerary Planning: end-to-end management of travel including visas flights trains cars and accommodation. Anticipate potential disruptions (airport delays transit times) and be available to handle any travel issues

• Manage expense processing via Concur with meticulous accuracy ensure spend aligns with company policy and ensure expenses are submitted timely

• Be mindful of company policy and ensure hotel and flight expenditures are in line

General Business Support

• Provide cover for the Lead EA ensuring the EVPs office remains fully supported during absences.

• Assist with yearly off site Sales internal events

• Keep accurate and up to date org charts and distribution lists for each SVP

• Discretion to sensitive and confidential company and personal information that others may not be privy to.

You Will

• Thrive on speed responding to requests instantly

• Brings solutions not just questions.

• Comfortable in a fast-moving less-corporate atmosphere but maintain 100% discretion and a C-Suite standard of output.

• Available to handle emergency travel or schedule changes outside of standard hours when the business requires it.

Experience & Skills

• Proven Track Record: 5 years of experience supporting high-level executives (SVP/C-Suite) in a global fast-paced environment.

• Thrive in an open plan office environment relaxed but busy

• Ideally have Google Workspace (Gmail Drive Calendar Slides) and Concur

• Ability to manage multiple high-profile diaries across several international timezones simultaneously and multiple meeting requests

• Location: Based at the London Bridge office (minimum 3 days/week) in coordination with the Lead EA.

Our Benefits

• Comprehensive Healthcare Plans

• Paid Time Off

• Retirement Plans

• Comprehensive Medical Dental and Vision Insurance Plans

• Education Benefits

• Paid Maternity and Paternity Leave

• Family Care Benefits

• Commuter Transit Program

• Subscription Discounts

• Employee Referral Program

About us:

Dow Jones is a global provider of news and business information delivering content to consumers and organizations around the world across multiple formats including print digital mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the worlds largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal Americas largest newspaper by paid circulation; Barrons MarketWatch Mansion Global Financial News Investors Business Daily Factiva Dow Jones Risk & Compliance Dow Jones Newswires OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS NWSA; ASX: NWS NWSLV).

Equal Opportunity Employer

Reasonable Accommodation

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