Consultant – PMO

ROLE

The PMO Consultant plays a key role in supporting project governance financial tracking and operational processes within the Project Management Office. The role ensures accurate time tracking smooth project onboarding compliance with contractual documentation and effective monitoring of project performance.

RESPONSIBILITIES  

1. Timesheet Management

• Monitor and manage the timesheet submission process across projects.
• Ensure timely and accurate timesheet entries in Replicon.
• Perform timesheet adjustments and corrections where necessary to align with approved billing and project allocations.
• Follow up with consultants and project teams to ensure timesheet compliance before month-end close.

2. Project Onboarding & Setup

• Support the onboarding of new projects in project management and time tracking systems.
• Configure project structures tasks billing rates and allocations.
• Ensure project setup aligns with approved Statements of Work (SOW) and client agreements.

3. Project Financial Reconciliation

• Conduct regular project reconciliations comparing actual time logged versus project budgets.
• Identify discrepancies between forecasted effort and actual hours booked.
• Work closely with Project Managers to investigate and resolve variances.

4. PMO Governance & Reporting

• Maintain and update RAG (Red-Amber-Green) status reports for project performance tracking.
• Support project governance by ensuring timely updates of project health indicators.
• Assist leadership with PMO reporting and operational insights.

5. Contract & Document Management

• Maintain repository of project contractual documents including:
  • Statements of Work (SOW)
  • Master Service Agreements (MSA)
  • Purchase Orders (PO)
• Ensure all required documents are signed stored and accessible for audit and compliance purposes.

6. Sales & Contract Follow-ups

• Coordinate with the Sales team to obtain signed contracts before project execution.
• Track pending approvals and ensure commercial documentation is completed.

7. Project Forecast Coordination

• Follow up with Project Managers for submission and updates of project forecasts.
• Ensure forecasts are regularly updated to reflect current project status and expected resource utilisation.

8. System Administration (Replicon)

• Manage user administration in Replicon including:
  • User creation and onboarding
  • Role assignment
  • User deactivation when required
• Maintain system data accuracy and support users with access or timesheet-related issues.

Key Skills & Competencies

• Strong PMO governance and project coordination skills
• Experience with timesheet management systems.
• Ability to perform financial reconciliation and variance analysis
• Excellent stakeholder coordination with Sales Finance and Project Managers
• Strong attention to detail and documentation management
• Proficiency in project reporting forecasting and operational tracking

Tools & Systems

• Replicon (Timesheet Management)
• Project management and resource planning tools (e.g. Float or similar)
• Microsoft Excel and reporting tools
• Document management systems

Qualifications :

Qualifications & Experience

• Bachelors degree in Business Administration Finance Project Management or a related field
• Minimum 3 years of experience in a PMO project coordination or operations support role
• Experience working in IT services consulting or technology-driven environments is preferred
• Familiarity with project lifecycle management and PMO governance frameworks
• Hands-on experience with timesheet management and project tracking tools such as Replicon or similar systems
• Strong proficiency in Microsoft Excel (pivot tables VLOOKUP data analysis reporting)
• Experience in financial tracking budgeting and project reconciliation processes
• Exposure to contract management including SOW MSA and PO documentation

Technical Skills Required 

• Replicon (or similar timesheet management tools)
• Project management tools (MS Project Float or equivalent)
• Advanced Microsoft Excel (Pivot Tables VLOOKUP/XLOOKUP dashboards)
• Financial analysis & project reconciliation
• Reporting tools (Power BI / Excel reporting)
• Document management systems (SharePoint or similar)
• Basic system administration (user access & role management)
• Microsoft Office Suite (Word PowerPoint Outlook)

Additional Information :

We dont believe hiring is a tick box exercise so if you feel that you dont match the job description 100% but would still be a great fit for role please get in touch.

At Telefónica Tech we believe inclusion is the bridge that empowers everyone to be their authentic selves. We celebrate and respect our differences because diversity drives innovation and makes us stronger.
 
Be yourself with us and feel that you belong. 

We welcome applicants from all backgrounds and identities regardless of age disability gender reassignment marital or civil partnership status pregnancy or maternity race religion or belief sex and sexual orientation. 
 
We are also committed to equity accessible hiring practices and creating an inclusive culture through many means including TogetHer (Womens network) and our Employee Resource Groups which include Diversity and Inclusion Telefónica Tech Pride Neurodiversity ELEVATE (African and Caribbean heritage network) and Sustainability.

 We dont believe hiring is a tick box exercise so if you feel that you dont match the job description 100% but would still be a great fit for role please get in touch. 

Remote Work :

No

Employment Type :

Full-time