Fleet Coordinator
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Job Location:
Charlotte, VT - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
At Hi-Way Paving we are general contractors in the construction field that specialize in significant amounts of concrete paving storm drainage and excavation on highways and airfields.
The Fleet Coordinator supports construction operations by managing the companys fleet of vehicles trailers and heavy equipment across multiple locations. This role serves as a central point of coordination for fleet compliance registrations rentals telematics and asset documentation helping ensure units are job-ready properly documented and aligned with company and job-site standards.
The ideal candidate is organized detail-oriented and comfortable working in a fast-paced construction environment. This person should be able to follow established processes maintain accurate records support field and shop teams and proactively address issues before they impact operations.
What Youll Do:
- Collaborate with purchasing staff and fleet managers to support operational workflow.
- Help maintain efficient fleet operations by ensuring timely and organized data management.
- Build and maintain cost and usage databases to support budgeting forecasting and cost-analysis efforts.
- Maintain a high level of attention to detail in a fast-paced environment.
- Source and obtain competitive quotes for new fleet vehicles construction equipment and rental equipment needed for active job sites.
- Coordinate regularly with the Equipment Superintendent Shop Manager and operations leaders regarding quotes purchase timelines rentals and equipment needs.
- Track fleet and rental asset status across active operations proactively identifying compliance gaps missing documentation inactive rentals and equipment readiness issues before they impact the field.
- Ensure all fleet vehicles trailers and construction equipment maintain current federal state safety registration and tag compliance with accurate documentation both on file and in each unit as required.
- Manage IFTA reporting and compliance along with title processing VIN verifications and registration renewals.
- Oversee telematics systems for trucks and equipment including unit setup GPS tracking functionality asset naming/numbering and decal placement consistent with company standards.
- Track and monitor fuel usage across vehicles and heavy equipment identifying discrepancies inefficiencies and cost-saving opportunities.
- Maintain organized and accurate records for registrations inspections titles compliance files and fleet documentation.
- Travel monthly to Ohio and other job-site locations to inspect fleet and equipment verify compliance and support field operations.
- Partner with field and shop teams to address deficiencies maintain equipment readiness and support safe compliant operations.
- Enforce company policies procedures and fleet standards consistently across all locations and operating divisions.
What We Look For:
Requirements
- High school diploma or equivalent required; associate or bachelors degree in construction management logistics business or a related field preferred.
- 2 years of experience in fleet coordination equipment management transportation compliance or a related construction support role preferred.
- Working knowledge of DOT regulations IFTA reporting vehicle registration and construction equipment compliance requirements.
- Familiarity with heavy equipment such as trucks trailers excavators loaders and other construction assets.
- Experience coordinating rental equipment and working with outside vendors is preferred.
- Strong organizational administrative and record-keeping skills with close attention to detail.
- Proficiency in Excel and comfort working in fleet management telematics or other operations software systems.
- Strong communication skills and the ability to work effectively with shop personnel field leaders vendors and internal departments.
- Self-motivated and able to work independently while managing multiple priorities across locations.
- Willingness and ability to travel regularly to job sites including out-of-state travel.
- Additional Requirements:
- Ability to gain clearance for restricted/high-security zones (e.g. airport AOA military bases).
- Valid drivers license.
- Physical ability to lift 50 lbs. climb walk kneel squat push pull and enter confined spaces.
- If applicable indicate union affiliation in your application.
- Must be at least 18 years old to meet job-site safety and labor requirements.
Benefits
- Competitive compensation and benefits package.
- Career growth and development in the growing and essential construction industry.
- A commitment to excellence and professionalism through building and supporting high-performing teams.
- An open inclusive and innovative family-owned business environment focused on training and safety for all employees.
About Hi-Way Paving
Hi-Way Paving Inc. is a general contractor in the heavy/civil construction space focusing on projects involving significant amounts of concrete paving on airfields.
We operate in several southeastern and midwestern states with current job sites in Tennessee and North Carolina as well as corporate/back-office operations in Ohio (our headquarters) and remote locations. We perform most of our work and services as a prime contractor but occasionally serve as a subcontractor on principal contracts with federal state and other governmental agencies as well as private owners.
At Hi-Way we are doers innovators and leaders in concrete paving and construction technology. Were proud of our people our work and our quality. As a team member youll have the opportunity to build your career in the growing and essential construction industry and work on a team consistently recognized as one of the best in the industry.
Hi-Way Paving Inc. is an equal opportunity employer dedicated to building high-performing diverse and inclusive teams from the job site to our Dublin Ohio headquarters. Learn more about Equal Employment Opportunity through this legal overview and supplement.
Required Experience:
IC
