Compliance Coordinator

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The Los Angeles branch at Otis Elevator Company has a wonderful opportunity to work for a Fortune 500 company and learn the elevator industry.

In the Compliance Coordinator role the successful candidate must be an ambitious self-reliant and focused individual to perform a wide range of administrative functions that require problem solving skills under minimal direction. The individual must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

On a typical day you will:

• Full responsibility for contract compliance coordination within the branch:
  • Logging the initial customer order
  • Code to indicate contract-covered work vs. building owners work vs. proposal needed
  • Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers as needed)
  • Follow up with customer on work to be done by building owner
  • Troubleshoot sources of delays when necessary to ensure 100% compliance by deadline identified on order

Other administrative duties may include the following as needed:

• Answering phones
• Filing important documents
• Sort/ distribute incoming mail
• Provide administrative support to branch sales and operations staff as requested
• Enter purchase order requests and track for distribution to vendors and branch files
• Process accounts payable invoices and maintain control over and process draft check requests
• Print and distribute monthly reports to branch management team members
• Other administrative tasks and assignments at the request of leadership

What you will need to be successful:

• High School Degree or equivalent is required
• Bachelors degree is a plus but not required
• Prior administrative or office manager experience is a plus
• Excellent computer skills with proficiency in Microsoft Office - Word Outlook Excel and aptitude to learn company-specific software (SharePoint Microsoft Dynamics CRM LINX mainframe JDE for example).
• Exceptional written and verbal communication skills be detailed oriented and organized.
• Demonstrated proficiency in planning organizing prioritizing and multi-tasking is required.
• Must be able to manage workflow efficiently be self-reliant show initiative good judgment be a team player and have the ability to handle sensitive and confidential information.

If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide the industrys largest Service portfolio.

You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 72000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

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