Coordinator for Grants, Finance, and Operations
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Job Location:
Arlington, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Summary
The Coordinator for Grants Finance and Operations proactively engages with Libraries Principle Investigators to identify strategic opportunities to fund library initiatives while providing stewardship to government granting agencies. Serves as the assistant to the Libraries Director of Organizational Operations to support the libraries budgetary and accounting telecom documentation workflow and training efforts.
Essential Duties And Responsibilities
Engages with departmental and cross-functional teams within the Libraries to support their skill development in grant seeking. Works closely with the Libraries Principal Investigators (PI) Grants and Contracts and Grant Accounting to ensure compliance with grant accounting requirements by maintaining accurate records and identifying and resolving discrepancies in purchase orders vouchers and project accounts. Provide blue sheet budget reviews prior to project submission regular project budget reports and communicate updates. Works closely with Libraries Directors and Executive team to perform past spending analysis; future forecasting; budgeting; financial reporting; works with UTA online financial systems; preparing income and expense projections; and regularly communicating budget updates. Creates and updates documentation for departmental workflows processes and training. Leads training for Libraries personnel related to budgeting purchasing and grant and contracts requirements. Coordinates libraries telecom needs. Performs departmental security and compliance audits for budget and accounting process CS Gold patron groups keys telecom etc. Prepares and enters vouchers and journal entries in UT Share. Liaisons with accounting disbursement grants and contracts and business office. Creates requisitions for purchase orders including eMav Shop. Maintains Libraries PO database. Libraries liaison and final reviewer for Concur travel and non-travel expenses and Procard expense reports Make cash and check deposits. Performs other duties as assigned.
Minimum Qualifications
Bachelors degree in business administration finance or related degree. Two (2) years of experience in administration accounting or other related areas or six (6) years of an equivalent combination of education and experience in a similar role. Three (3) years in a supervisory role.
Preferred Qualifications
Proficiency and experience with PeopleSoft and Mazevo events management system. Experience in accounting and with creating documentation.
Work Schedule
Monday Friday; 8:00am 5:00pm. Flexibility to adjust start and end times based on university needs. This role may require non-traditional hours including nights weekends and holidays based on university needs. Travel and overnight stays may be necessary for professional development conferences and training.
The Coordinator for Grants Finance and Operations proactively engages with Libraries Principle Investigators to identify strategic opportunities to fund library initiatives while providing stewardship to government granting agencies. Serves as the assistant to the Libraries Director of Organizational Operations to support the libraries budgetary and accounting telecom documentation workflow and training efforts.
Essential Duties And Responsibilities
Engages with departmental and cross-functional teams within the Libraries to support their skill development in grant seeking. Works closely with the Libraries Principal Investigators (PI) Grants and Contracts and Grant Accounting to ensure compliance with grant accounting requirements by maintaining accurate records and identifying and resolving discrepancies in purchase orders vouchers and project accounts. Provide blue sheet budget reviews prior to project submission regular project budget reports and communicate updates. Works closely with Libraries Directors and Executive team to perform past spending analysis; future forecasting; budgeting; financial reporting; works with UTA online financial systems; preparing income and expense projections; and regularly communicating budget updates. Creates and updates documentation for departmental workflows processes and training. Leads training for Libraries personnel related to budgeting purchasing and grant and contracts requirements. Coordinates libraries telecom needs. Performs departmental security and compliance audits for budget and accounting process CS Gold patron groups keys telecom etc. Prepares and enters vouchers and journal entries in UT Share. Liaisons with accounting disbursement grants and contracts and business office. Creates requisitions for purchase orders including eMav Shop. Maintains Libraries PO database. Libraries liaison and final reviewer for Concur travel and non-travel expenses and Procard expense reports Make cash and check deposits. Performs other duties as assigned.
Minimum Qualifications
Bachelors degree in business administration finance or related degree. Two (2) years of experience in administration accounting or other related areas or six (6) years of an equivalent combination of education and experience in a similar role. Three (3) years in a supervisory role.
Preferred Qualifications
Proficiency and experience with PeopleSoft and Mazevo events management system. Experience in accounting and with creating documentation.
Work Schedule
Monday Friday; 8:00am 5:00pm. Flexibility to adjust start and end times based on university needs. This role may require non-traditional hours including nights weekends and holidays based on university needs. Travel and overnight stays may be necessary for professional development conferences and training.
Required Experience:
IC
Key Skills
About Company
An educational leader in the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity.
