Administrative Assistant

Stefanini Group is hiring!

Stefanini is looking for an Administrative Assistant in Champaign IL (ONSITE)

For quick apply please reach out toAvneesh Katiyar

Call: / Email:

Open for W2 candidates only!

Work Location

Responsibilities

• Site Director Support: Manage site/ team calendar prioritizing and coordinating meetings.
  1. Prepare and edit correspondence presentations and reports for leadership. Act as a liaison between project teams.
  2. Help coordinate equipment and software access requests for incoming interns.
  3. Process office supply orders and help with budget tracking under staff guidance.
  4. Create internal documentation and Standard Operating Procedures (SOPs) as needed to support consistent workflows onboarding and knowledge transfer.
  5. Develop promotional materials and summary data to showcase site activities intern impact and program highlights for internal stakeholders and executive reporting
• Financial Administration: Oversee process for payment of invoices and coordinate with finance/master shopper. Assist in budget preparation. Generate financial reports and analysis for leadership review
• Team Administration: Coordinate onboarding processes for new hires. Maintain digital employee records and assist with HR documentation. Support recruitment efforts by managing job postings and initial candidate screenings.
• Event Planning: Organize and coordinate meetings webinars and online events. Manage logistics for conferences and team-building activities
• Data Management and Reporting: Generate regular reports on key performance indicators (KPIs) for leadership. Analyze data to identify trends and areas for improvement.

Shift:Monday - Friday 9:00 AM to 5:00 PM

Qualifications

• Bachelors degree in Business Administration or related field preferred.
• Proven experience as a high-level administrative assistant virtual assistant or operations coordinator.
• Strong proficiency in Microsoft Office Suite and project management tools.
• Experience with WordPress and basic website management.
• Excellent written and verbal communication skills.
• Advanced organizational and time management abilities.
• Analytical mindset with strong problem-solving skills.
• Ability to work independently and manage multiple priorities.

Listed salary ranges may vary based on experience qualifications and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore onshore and nearshore outsourcing IT digital consulting systems integration application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas Europe Africa and Asia and more than four hundred clients across a broad spectrum of markets including financial services manufacturing telecommunications chemical services technology public sector and utilities. Stefanini is a CMM level 5 IT consulting company with a global presence. We are a CMM Level 5 company.

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