Staff Assistant III

Incumbents in the Staff Assistant III position perform a variety of complex administrative technical and operational support duties for a specified department or program. This position provides direct administrative and technical support to the Director of Operations and Facilities and supports multiple service areas including Mail Services Motor Pool and Grounds.

• Provides administrative and technical support to the Director of Operations and Facilities including coordination of activities for Mail Services Motor Pool and Grounds operations.
• Performs advanced office duties including answering phones directing inquiries data entry filing and maintaining operational records and documentation.
• Assists with scheduling meeting coordination travel arrangements and purchasing card (P-Card) reconciliation and documentation.
• Serves as a liaison between Facilities Operations and campus departments to resolve service requests and operational matters.
• Supports and maintains computerized systems including the Computerized Maintenance Management System (CMMS) access control platforms and key management systems such as S2 SimpleK and KeyWatcher.
• Coordinates campus key control processes including issuing and tracking keys maintaining accurate records and ensuring compliance with institutional policies.
• Oversees campus Key Guards and assists with the coordination of their assignments and responsibilities.
• Conducts and documents annual audits of campus access control and key management systems to ensure accountability and compliance.
• Sorts screens and distributes incoming and outgoing mail as needed to support operational areas.
• Prepares correspondence reports spreadsheets and operational documentation.
• Assists with data tracking research and reporting to support departmental planning and decision-making.
• Maintains confidentiality of sensitive information related to personnel security access and departmental operations.
• Performs miscellaneous job-related duties as assigned.

Minimum Qualtifications:

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelors degree is required.

Along with the online application please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

2. Cover Letter to be typed/pasted at the end of your application

3. Contact information for three professional references to be entered in the Candidate Profile

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls over 29800 students both online and in person atlocations throughout the state.Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years USU Extension has served and engaged Utahns serving every county in the state.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season.The Aggies long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in womens volleyball three consecutive Mountain West tournament titles in womens soccer conference championships and a first-ever conference championship for gymnastics reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported and where diversity of thought and culture are cultivated. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 12/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025