Instructional Material Manager (26-27 SY) Learning Resources

IRVING INDEPENDENT SCHOOL DISTRICT

DISTRICT INSTRUCTIONAL MATERIALS MANAGER

JOB DESCRIPTION

PRIMARY PURPOSE: To provide each student and teacher in the district with the instructional materials necessary for a successful instructional program in accordance with TEA guidelines.

QUALIFICATIONS:

Minimum Education/Certification:

• Bachelors degree (preferred)

Special Knowledge/Skills

• Knowledge of the instructional materials procurement processes and funding sources
• Working knowledge of the SBOE-Instructional Materials Review and Approval (IMRA) instructional materials cycles and the instructional materials adoption process
• Working knowledge of the Electronic Materials and Technology (EMAT) system TipWeb Inventory System Munis Google Suite and Office 365
• Experience working with textbook publishers and instructional materials vendors
• Ability to compile and interpret data
• Ability to create spreadsheets use databases and create presentations
• Customer service mindset and solution-oriented
• Excellent communication and interpersonal skills
• Excellent organizational skills
• Flexible and adapts easily to change
• Ability to lift and move 50 pounds without assistance

Minimum Experience:

• Successful experience in materials ordering receipt inventory processing and distribution required
• Successful experience in warehouse operations and logistics required
• Successful experience with instructional materials budget management preferred
• Successful experience working with TEA publishers and instructional materials vendors preferred
• Successful experience supporting campus personnel with instructional materials needs
• Background in material handling purchasing and stock control preferred
• Proven track record of providing exemplary customer service

MAJOR RESPONSIBILITIES AND DUTIES:

• Assist the Districts designated instructional materials coordinator in the instructional materials adoption process according to the IMRA cycle
• Coordinate annual schedule of receipt inventory and distribution of all instructional materials PreK-12
• Work closely with Curriculum and Instruction coordinators to determine necessary resources on an ongoing basis
• Assist the districts designated instructional materials coordinator in developing and submitting required instructional materials reports to TEA
• Submit orders for instructional materials using state and district online systems.
• Coordinate shipment of instructional materials within the district and work closely with Facility Services to coordinate transfer and distribution of large-quantity shipments of materials to and from campuses
• Train support and work closely with campus textbook coordinators and other campus administrative personnel to ensure each campus has successfully implemented processes to support student and teacher access to high-quality instructional materials necessary for teaching and learning
• Manage efficient receipt storage and distribution of warehouse inventory
• Assist the Districts designated instructional materials coordinator to account for adopted instructional materials
• Work closely with TEA publishers and vendor partners to ensure continuous improvement and efficiency of district processes
• Participate in ongoing professional development opportunities and maintain knowledge of IMRA updates and updates to legislation pertaining to instructional materials
• Maintain records of activity including instructional materials distribution to and transfer from all schools within the inventory system
• Assist the districts instructional materials coordinator in managing funds for instructional materials lost or destroyed and for return and replacement of instructional materials
• Oversee the disposal of out-of-adoption instructional materials as well as other instructional materials no longer in use by the District
• Direct and maintain a safety program for all employees assigned to the warehouse
• Maintain proper and necessary safety and fire prevention equipment within warehouse as prescribed by law and school policy
• Operate tools equipment and machinery according to prescribed safety procedures
• Follow established safety procedures and techniques to perform job duties including lifting climbing etc.
• Correct unsafe conditions in the work area and report any conditions that are not correctable to supervisor immediately

SUPERVISORY RESPONSIBILITIES:

None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Lifting and moving boxes up to 50 pounds. Stooping. Bending. Frequent in-district travel and occasional out-of-district travel. Occasional prolonged and irregular hours

Safety: Perform all duties in a safe and responsible manner. Observe all safety precautions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities duties and skills that may be required.

Required Experience:

Manager