Coordinator Administrative Services, Office of General Counsel
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
45% Provide overall administrative support to OGC including answering email and phone inquiries greeting visitors composingcorrespondence and responding to or directing questions to appropriate person/department. Manage communication correspondence scheduling and service in OGC; including maintaining calendars organizing meetings and agendas informing VP of important issues; making travel arrangements preparing and submitting HR documents assisting with onboarding of new employees maintaining overall office files and archival functions providing administrative support to others in OGC; conference rooms scheduling; supervising student employees. Organize informational training sessions on Ohios Ethics with the Ohio Ethics Commission on conflicts of interest confidential and time sensitive material filings and deadlines.
30% Purchase and monitor supplies and services and reconcile monthly p-card statements. Assist OGC with purchases reimbursements and payment of invoices. Manage special counsel billing new and renewed assignments budgets through the TyMetrix legal management software and work directly with the Ohio Attorney Generals Office in overseeing the review of special counsel invoices by tracking hours rates of compensation accuracy of billable time. Prepare and maintain special counsel budget charts for outside counsel including time spent fees and expenditures for budget purposes. Communication with outside counsel and staff to address specific legal matters assignments and billing matters within the TyMetrix billing system.
10% Prepare/process purchase requisitions for the purchase of supplies payment of invoices and reimbursement of in development of budget recommendations while maintaining record of budget expenditures.
5% - Execute events as needed from start to finish. Serve as liaison between OGC and the university community.
5% Prepare information and reports and perform other responsibilities as requested by the VP & General Counsel.
5% Provide technical support/serve as liaison with IT/and or other support units and vendors as needed to OGC staff including software office equipment and computers as well as central coordination of the OGC website.
Additional Position Information:
Education:
Requires a high school diploma.
Licenses/Certifications/Requirements:
Public preferred.
Experience:
Requires a minimum of 4 years of progressively responsible work experience as a senior and/or administrative assistant. Strong organizational interpersonal and communications skills and ability to partner effectively and collegially with institutional clients and colleagues required. Superb problem-solving and decision-making skills and excellent organizational and time management skills; ability to prioritize and work under and manage numerous deadlines and ability to work independently knowledge of university operations and policies preferred. Ability to exercise discretion in handling confidentialinformation required. Prior higher education or legal office skills preferred.
Leadership:
Functional guidance over nonexempt staff including general scheduling assigning tasks and monitoring work activities.
Physical Requirements:
Job is physically comfortable;individual is normally seated and has discretion about walking standing occasionally lift very lightweight objects.
Working Conditions:
Standard working environment with possible minor inconveniences due to occasional noise crowded working conditions and/or minor heating/cooling or ventilation continuous use (>70% of the time) of a video display terminal.
Compensation:
The compensation for this position starts at $20.49 and is commensurate with experience.
Application Deadline:Review of applications will begin on April 17 2026.
FLSA Status (exempt/nonexempt):
Union Affiliation (if applicable):
For assistance with your application or attachments please contact the Human Resources representative listed:
Cindy HarmEmail:
Background Check Statement
The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health welfare and safety of all students employees and visitors on our campus. As such all offers of employment with The University of Akron are contingent upon verification of credentials and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.
Non-Discrimination Statement
The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer including disability/veterans.
State of Residence Statement
It is the expectation of the University of Akron that allwork performed as an employee ofthe University will be performed in Ohio.
Required Experience:
IC
Key Skills
About Company
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