Executive Assistant

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant

The Council on Recovery is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative operational and strategic support to our executive leadership team. This pivotal role ensures the smooth functioning of organizational activities facilitates effective communication and helps uphold the organizations mission values and confidentiality standards. If you are detail-oriented resourceful and committed to making a meaningful impact in a dynamic environment we invite you to join our team.

Key Responsibilities:

Manage complex calendars schedules and meeting logistics for executive leadership ensuring optimal time management and prioritization.
Coordinate and prepare materials for meetings including agendas presentations and reports.
Serve as a point of contact between executives and internal/external stakeholders maintaining professionalism and confidentiality.
Handle correspondence emails and phone inquiries on behalf of executives ensuring timely and appropriate responses.
Assist with travel arrangements itineraries and expense reporting to support organizational efficiency.
Support special projects and initiatives as assigned contributing to strategic planning and execution.
Maintain organized filing systems records and documentation to ensure easy retrieval and compliance.
Facilitate effective communication across departments and with external partners to promote organizational cohesion.

Skills and Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role preferably within a nonprofit or healthcare organization.
Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and calendar management tools.
Discretion and confidentiality in handling sensitive information.
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism attention to detail and problem-solving skills.
Bachelors degree or equivalent experience preferred.

The Council on Recovery values a diverse and inclusive workplace and offers opportunities for growth and development. Join us in making a difference in the community by supporting our leadership and advancing our mission to promote recovery and well-being.

Requirements

Deliverables & Performance Expectations

The Executive Assistant is expected to deliver:
Accurate timely and professional administrative support.
Well organized documentation and records.
Proactive problem solving and effective prioritization.
Consistent adherence to confidentiality and organizational values.
Positive professional representation of executive leadership and The Council on Recovery.

Qualifications & Experience Requirements

Minimum of 5 years of executive level administrative experience preferably within nonprofit healthcare or corporate environments.
Exceptional written and verbal communication skills with a polished professional demeanor.
Strong organizational time management and multitasking capabilities.
Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and virtual collaboration tools (Teams Zoom).
Demonstrated ability to exercise discretion judgment and tact in confidential matters.
Self-directed adaptable and effective both independently and in collaborative settings.
Bachelors degree preferred or equivalent combination of education and experience.

Professional Standards

The Executive Assistant shall consistently uphold The Council on Recoverys mission values and culture of compassion collaboration and excellence in all professional interactions.

Required Experience:

Executive AssistantThe Council on Recovery is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative operational and strategic support to our executive leadership team. This pivotal role ensures the smooth functioning of organizational activities facilit...

Executive Assistant

Key Responsibilities:

Manage complex calendars schedules and meeting logistics for executive leadership ensuring optimal time management and prioritization.
Coordinate and prepare materials for meetings including agendas presentations and reports.
Serve as a point of contact between executives and internal/external stakeholders maintaining professionalism and confidentiality.
Handle correspondence emails and phone inquiries on behalf of executives ensuring timely and appropriate responses.
Assist with travel arrangements itineraries and expense reporting to support organizational efficiency.
Support special projects and initiatives as assigned contributing to strategic planning and execution.
Maintain organized filing systems records and documentation to ensure easy retrieval and compliance.
Facilitate effective communication across departments and with external partners to promote organizational cohesion.

Skills and Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role preferably within a nonprofit or healthcare organization.
Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and calendar management tools.
Discretion and confidentiality in handling sensitive information.
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism attention to detail and problem-solving skills.
Bachelors degree or equivalent experience preferred.

Requirements

Deliverables & Performance Expectations

The Executive Assistant is expected to deliver:
Accurate timely and professional administrative support.
Well organized documentation and records.
Proactive problem solving and effective prioritization.
Consistent adherence to confidentiality and organizational values.
Positive professional representation of executive leadership and The Council on Recovery.

Qualifications & Experience Requirements

Minimum of 5 years of executive level administrative experience preferably within nonprofit healthcare or corporate environments.
Exceptional written and verbal communication skills with a polished professional demeanor.
Strong organizational time management and multitasking capabilities.
Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and virtual collaboration tools (Teams Zoom).
Demonstrated ability to exercise discretion judgment and tact in confidential matters.
Self-directed adaptable and effective both independently and in collaborative settings.
Bachelors degree preferred or equivalent combination of education and experience.

Professional Standards

The Executive Assistant shall consistently uphold The Council on Recoverys mission values and culture of compassion collaboration and excellence in all professional interactions.

Required Experience: