Administrative Services Coordinator, Oral Pathology, Radiology, and Medicine – College of Dentistry
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Job Location:
Monthly Salary:
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
The University of Iowa College of Dentistry is seeking an Admin Services Coordinator to support our Oral Pathology Radiology and Med department. This role serves as a central resource for faculty staff and students ensuring efficient coordination of admistrative academic and financial activities. If you are ready to be part of a dynamic and fast paced academic environment apply today!
For a full job description please send an e-mail to .
Job Duties:
Provide comprehensive administrative support to department leadership faculty and academic programs.
Serve as primary point of contact for departmental operations advising on policies procedures and resolving issues as needed.
Support graduate and undergraduate programs including recruitment onboarding scheduling and academic coordination.
Coordinate faculty activities teaching schedules meetings and departmental events.
Assist with HR-related processes such as onboarding timekeeping review and personnel transactions in collaboration with HR.
Oversee financial activities including budgeting support account reconciliation purchasing and expense approvals.
Assist with research and grant administration including account monitoring and transaction support.
Coordinate travel arrangements reimbursements and logistics for faculty staff and trainees.
Maintain departmental records and ensure compliance with university policies and regulations.
Draft and distribute communications; respond to inquiries while handling confidential information with discretion.
Support departmental initiatives strategic planning efforts and special projects as assigned.
And More!
Admin Services Coordinator PAA1
College of Dentistry Dental Administration
Salary: $53966 to commensurate (Pay Grade: 2B)
Schedule: Monday Friday 8:00am to 5:00pm
May require some work outside of designated business hours
REQUIRES:
Bachelors degree or an equivalent combination of education and relevant years of experience.
Ability to assess adapt and resolve challenging scenarios.
Excellent interpersonal verbal and written communication skills.
Excellent time management techniques demonstrating the ability to adapt and handle multiple competing priorities.
Proficiency in word processing spreadsheets calendaring and presentation software (i.e. Microsoft/Google).
General understanding of transactional Human Resource practice/policies such as FMLA and Time and Attendance.
Ability to establish and build healthy working relationships and partnerships with colleagues within and external to own unit.
Highly Desirable:
Administrative experience in an academic environment coordinating and supporting academic activities including:
o Admissions/Registrar processes
o Student Record Systems such as MAUI and
o Online course systems such as Iowa Courses OnLine (ICON).
Considerable relevant administrative experience preferably in a healthcare environment.
Experience with electronic transmission systems (such as HR Transaction System Purchasing PCard Accounts Payable ProTrav and E-Pro).
Desirable:
Experience handling high-volume inbound calls in a dental or medical setting with the ability to triage patient concerns recognize urgent situations and appropriately escalate while maintaining professional boundaries and confidentiality.
Event planning experience.
Experience with electronic health records.
Knowledge/experience with UI policies procedures and regulation.
Knowledge of medical insurance claims.
Position and Application Details:
In order to be considered for an interview applicants must upload a Resume & Cover Letter(and mark as Relevant File) to the submission. 3 Names of Professional Reference may be requested at a later date.
Position NOT eligible for University Sponsorship of Employment Authorization.
Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information please contact .
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
About Iowa:
Joining the University of Iowa means becoming a vital part of the Hawkeye community where your work directly impacts education research and student success.
Enjoy exceptional health coverage university-paid life insurance robust retirement plans and generous leave policies. Benefit from 24/7 support services well-being resources and access to UI Health Care specialists. Grow professionally with advanced training leadership development and tuition assistance.
Iowa City offers a great quality of life with world-class performances at Hancher Auditorium Big Ten athletics top-ranked public schools and outdoor recreation.
Join us in making a difference at a leading Big Ten university and premier public research institution.
Required Experience:
IC
Key Skills
About Company
The University of Iowa is a top-tier public research university in Iowa City—home to more than 32,000 students, offering world-class programs across 200+ fields of study, renowned especially for its creative writing, acclaimed medical center, and balanced excellence in the arts and sc ... View more
