Contract Administrator
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Job Summary
JOB SUMMARY:
We are seeking a highly organized and detail-oriented Contract Administrator to join our team. The successful candidate will be responsible for managing and administering contracts related to oil & gas and construction projects. This role involves overseeing contract compliance processing variations and claims and ensuring smooth communication between internal teams clients and subcontractors.
QUALIFICATIONS & EXPERIENCE:
- Bachelors degree in Business Law Engineering or a related field
- Minimum 3 years of contract management experience preferably in oil & gas construction or manpower supply industry
- Strong knowledge of contract terms conditions variations and claims management
- Familiar with FIDIC ISO or other standard contract frameworks
- Proficient in MS Office (Word Excel Outlook) and contract management software
- Excellent negotiation communication and interpersonal skills
- Fluent in English (written and spoken); Arabic is an advantage
- Valid Qatar driving license is preferred
KEY RESPONSIBILITIES:
Contract Management:
- Manage and administer all project contracts from initiation to closeout
- Review and interpret contract terms conditions and specifications to ensure compliance
- Prepare review and process contract variations amendments and claims
- Ensure all contractual obligations are fulfilled by both company and clients/subcontractors
Documentation & Compliance:
- Maintain accurate and organized contract documentation including correspondence approvals and records
- Ensure all contract-related documents are properly filed and accessible for audits
- Monitor contract milestones deliverables and payment schedules
- Ensure compliance with company policies legal requirements and industry standards
Coordination & Communication:
- Act as the primary point of contact between project managers legal teams clients and subcontractors for contract matters
- Coordinate with finance team regarding invoicing payment collections and contract closeout
- Attend project meetings and provide contract-related updates and recommendations
Tendering & Procurement Support:
- Assist in tendering processes including preparation of bid documents evaluation of proposals and contract award
- Review subcontractor agreements and ensure alignment with main contract terms
Risk Management:
- Identify potential contractual risks and propose mitigation strategies
- Handle disputes and claims professionally to minimize financial and legal exposure
KEY COMPETENCIES:
- Strong understanding of contract law terms variations and claims management
- Excellent negotiation and problem-solving skills
- High attention to detail and accuracy in documentation
- Ability to work under pressure and manage multiple contracts simultaneously
- Strong organizational and time management skills
- Proficient in MS Office and contract management software
- Fluent in English with strong written and verbal communication skills Arabic is a Plus
Key Skills
- IVR
- SOAP
- Avaya
- Solaris
- Cost Accounting Standards
- Database Design
- Hibernate
- ITIL
- Weblogic
- Express.js
- Contracts
- ASP
About Company
Founded in 2014, SWAN is one of the largest and fastest growing people staffing & talent solutions company in Qatar. As a leader in staffing and talent management solutions in Qatar, Swan has the expertise to provide suitable qualified professionals, who can take your business to grea ... View more
