Finance Assistant SC5 Lahore

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Title: Finance Assistant
TYPE OF CONTRACT: Service Contract SC5
UNIT/DIVISION: Finance
DUTY STATION (City Country): Lahore Pakistan
DURATION: 12 months

ORGANIZATIONAL CONTEXT:
The incumbent will be based in the WFP Provincial Office Lahore and will report to the Head of Office.
The Finance Assistant is expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. He/she will help maintain timely accurate financial workflows and ensure compliance with WFP financial procedures.

JOB PURPOSE:
To support effective delivery of finance budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

KEY RESPONSIBILITIES (not all-inclusive nor exhaustive):
1. Assist in providing the procedural and technical support to staff within the areas of finance and budget to ensure compliance with WFP financial policies rules and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the petty cash accounts regularly to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims advances and other receivables and observe appropriate procurement procedures to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Assist in compiling information from various sources in order to prepare reports relating to budgets accounting finance and statistics.
6. Retrieve format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
7. Perform administrative duties related to the monitoring and recording of fixed assets spend on fuel and spare parts for vehicles and generators to ensure that the databases are accurately updated.
8. Maintain the web-based/ electronic register for all invoices and payment transfers and record paperwork to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers cash grants and other supplier invoices are processed in a timely manner.
10. Provide guidance and on-the-job training to other support staff to ensure services are delivered consistently and to the required standards.
11. Liaise with local bank officials to manage official accounts and resolve issues in coordination with vendors and staff.
12. Exercise independent decision-making when handling critical or complex financial matters.
13. Process Cooperating Partner and vendor invoices in coordination with activity managers ensuring compliance with documentation standards and timely submission.
14. Assist the Programme team in initiating and finalizing FLAs and ensuring partner budgets are technically sound and compliant with WFP formats policies and financial ceilings
15. Serve as CP Focal Person facilitate and perform operational processes at the Field Level and liaise regularly with CP Unit and ISU to ensure timely information flow and alignment with corporate guidance.
16. Provide training to CPs and programme staff on invoicing financial reporting and budget management
17. Strengthen financial oversight by verifying timely and accurate CP payments with CP accounting records verifying accuracy authorization and compliance of financial transactions
18. Support the preparation of field-level reports data summaries and presentations; assist other staff with technical and on-the-job guidance.
19. Ensure timely implementation of financial and operational instructions from the Head of Provincial Office (HoPO).
20. Perform any other tasks aligned with the role and level of expertise as assigned by the supervisor

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education:
Completion of secondary school education (grade 12). A post-secondary certificate or bachelors degree in Finance Accounting Business Administration or related field is desirable.
Professional certification (ACCA CA Inter CIMA) is an advantage.
Experience:
Minimum 5 years of relevant experience preferably with international organizations or the corporate sector.
Knowledge & Skills:
Strong bookkeeping knowledge; proficiency in MS Office; strong analytical and communication skills; ability to work with financial systems; strong time management.
Language:
Proficiency in English and Urdu; knowledge of a local Punjab dialect is an advantage.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

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• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.