Personal Assistant B1
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Job Summary
This opportunity is only open to applicants who are currently Priority Movers. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.
The role of Personal Assistant (PA) to Chief Inspector requires insight into the work of HMIE involving regular contact with the most senior staff within the organisation. The main purpose of the post is to provide effective and high quality one-to-one support to the Chief Inspector and support the work of our Leadership Team and undertake a variety of clerical admin and decision-making tasks.
Responsibilities
- Monitoring and managing the Chief Inspectors mailbox processing incoming and outgoing mail prioritising information and filtering e-mails ensuring that items are appropriately allocated actioned and followed-up.
- Providing support for the Chief Inspector by liaising with internal and external stakeholders at all levels on their behalf to ensure that enquiries are managed and correctly routed effectively within HMIE.
- Actively managing the Chief Inspectors calendar making decisions on meeting requests as appropriate and providing logistical support commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
- Proactive and forward planning of the Chief Inspectors time ensuring urgent matters are identified and highlighted as soon as possible.
- Providing secretariat support at team and stakeholder meetings for the Chief Inspector providing logistical support commissioning and organising relevant briefing packs.
- Obtain relevant management information and reports as and when necessary dashboard information.
- Co-ordinating all material and support (including travel) for meetings and visits offsite.
- Managing electronic filing system in accordance with SG guidance.
- Assisting in setting up meetings in person and virtual and other basic technical assistance.
- Supporting the wider Leadership Team in the absence of their PA in addition to their own substantive responsibilities.
- Building and maintaining excellent working relationships with internal and external stakeholders at all levels.
- Supporting the wider team as required including supporting the preparation and delivery of events in line with protocol and guidance.
- Supporting the Executive Assistant and working closely together to ensure all elements of the Chief Inspectors remit is supported.
- Potential line management responsibility of A band PA members.
Qualifications
Working pattern
This role is a permanent level transfer position.
How to Apply
Applications for this position will only be accepted from substantive B1 employees.
Please submit a statement outlining your suitability for the role relevant skills and experience and what you would bring to the team (maximum 500 words).
Vacancy closes at 12:00pm onTuesday the 7th April.
Selection Process
All applications will be invited to an informal discussion with the hiring manager.
Informal discussions are to be confirmed.
Further Information
If you have specific questions about the role please contact
Read ourCandidate Guidefor further information on our recruitment and application processes.
Required Experience:
Junior IC
