Project Assistant and Business Support Krefeld, Germany
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Job Location:
Düsseldorf - Germany
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Zeeco fosters a robust work environment where employees from engineering teams to support groups benefit from a strong culture trained leadership and opportunities for growth. Zeeco collaborates with the biggest names in the industry enabling individuals to broaden their skills alongside teams of subject matter experts.
Location: Zeeco Germany - Krefeld
Zeeco Germany is looking for a proactive and highly organized Project Assistant & Business Support professional to join our dynamic team in this pivotal role you will provide comprehensive administrative and project-related support across all departments ensuring smooth operations and contributing directly to the success of our Sales & Execution teams.
You will be part of our reception and business support function acting as a central point of coordination and ensuring that colleagues clients and visitors receive exceptional service.
Key Responsibilities
Office & Administrative Support
Coordinate travel arrangements (flights visas A1 certificates visitor itineraries taxis car hire hotels restaurant bookings).
Manage purchasing and stock of office supplies.
Oversee office services including invoice processing.
Organize conference room bookings prepare meeting spaces arrange catering and ensure rooms are tidy postevent.
Perform reception duties and provide administrative support to all departments.
Maintain office facilities to a high standard (flowers coffee machines waste management cleaning services).
Plan and execute team events such as Christmas celebrations summer gatherings and lunch & learn sessions.
Ensure every visitor to Zeeco Germany enjoys a professional and welcoming experience.
Office & Administrative Support
Coordinate travel arrangements (flights visas A1 certificates visitor itineraries taxis car hire hotels restaurant bookings).
Manage purchasing and stock of office supplies.
Oversee office services including invoice processing.
Organize conference room bookings prepare meeting spaces arrange catering and ensure rooms are tidy postevent.
Perform reception duties and provide administrative support to all departments.
Maintain office facilities to a high standard (flowers coffee machines waste management cleaning services).
Plan and execute team events such as Christmas celebrations summer gatherings and lunch & learn sessions.
Ensure every visitor to Zeeco Germany enjoys a professional and welcoming experience.
Project Support for Sales & Execution
Assist with sales activities and preparation of standard service and spare parts tasks.
Support profitability by preparing travel and spare parts offerings ahead of service visits.
Coordinate freight forwarding for office and project needs in collaboration with UK/IT logistics teams.
Prepare document cover sheets and transmittal notes for submissions.
Maintain accurate document records and ensure compliance with internal procedures.
Follow project-specific numbering and revision requirements.
Expedite documents from clients suppliers and internal teams to meet project deadlines.
Work with Quality Purchasing Manufacturing and sub-vendors to compile manufacturing record books.
Use tools such as ZOE SAGE and the companys Quality Management System.
Assist in compiling operating and maintenance manuals.
Collaborate closely with the project team to ensure documentation is complete and projects are delivered on time and within budget.
What you bring:
- Fluency in German and English (spoken and written).
- Strong organizational skills and a proactive service-oriented mindset.
- Ability to manage multiple tasks and deadlines with accuracy and professionalism.
- A collaborative approach and willingness to support colleagues across departments.
- Strong organizational skills and a proactive service-oriented mindset.
- Ability to manage multiple tasks and deadlines with accuracy and professionalism.
- A collaborative approach and willingness to support colleagues across departments.
If you enjoy working in a fast-paced environment thrive on variety and want to contribute to impactful industrial projects wed love to hear from you. This is your chance to become an essential part of Zeeco Germanys success story.
Working at Zeeco means being part of a people-centric culture and environment built on mutual respect personal encouragement professional integrity and limitless opportunity. Join Zeeco and embark on a fulfilling journey where innovation collaboration and personal and professional growth converge.
Required Experience:
Junior IC
Key Skills
About Company
With thousands of installations worldwide, Zeeco is the number one choice for combustion and environmental solutions, field services, aftermarket parts, and rental equipment.
