Finance Coordinator
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
Overview
We are looking for an ambitious detail-oriented Finance Coordinator to join our the electrical contracting world timing is everythingnot just on the job site but in the books. Youll be responsible for supporting the financial health of the Operations team by ensuring accurate timely processing of job costing and clear visibility into payables and financial risk. This role acts as a key link between Operations and leadership helping keep projects moving while protecting margins and vendor relationships.
We are looking for a candidate who is not only a master of the ledger but also a tech-savvy professional. You should be comfortable leveraging AI-driven tools to automate manual entry enhance financial reporting and modernize our daily workflows. If you thrive in a fast-paced environment where close enough isnt an option we want to hear from you.
Responsibilities
- Maintain an organized prioritized AP queue for Operations and support weekly AP review and monthly bookkeeping.
- Process vendor invoices for Operations:
- Match invoices to POs contracts and proof of delivery (POD).
- Verify pricing quantities tax and terms.
- Code invoices to correct jobs phases cost codes and departments.
- Request research and escalate financial discrepancies.
- Coordinate with Operations AP Purchasing and project teams to obtain PODs approvals and corrections.
- Maintain accurate purchase order information (original POs change orders delivered vs. invoiced vs. paid).
- Flag cost overruns missing credits and miscoding; support accurate job costing and forecasting.
- Prepare and maintain basic financial reports for Operations (e.g. AP aging vendor exposure exception lists).
- Ensure invoices and financial records are supported by proper documentation and are auditready.
- Use system and reporting tools to track financial workflows and exceptions.
- Identify recurring issues and recommend process improvements to strengthen financial accuracy and controls.
Qualifications
- Bachelors degree in Finance Accounting or a related business field.
- 12 years of professional experience in a finance bookkeeping or internship role (experience in construction or trade industries is a major plus).
- Proficiency in accounting software and strong Excel skills (vlookups pivot tables) are a must.
- Experience or a high level of comfort using AI tools to automate repetitive financial tasks and an interest in staying current with emerging fintech trends.
- The ability to provide human-in-the-loop verification ensuring that AI-generated data is accurate and compliant with construction standards.
- The ability to be firm but professional when discussing overdue balances with clients and vendors.
Pay Range
Required Experience:
IC
