Operations Support Advisor

Who are we

Newmedica are one of the leading providers of NHS ophthalmology services in England providing outpatients appointments diagnostictestingand eye surgery. We aim to change lives through better sight and eye health.

We care for thousands of NHS and private patients a year in our specialist eye clinics across the country.

We are thrilled to say that following an independently conducted survey ofNewmedicacolleagues to tell us whatitslike to work here we have been certified as a Great Place to Work for thethirdyearrunning. The feedback has directly contributed toNewmedicabeing listed among the UKs top 50 Best Workplaces for 2025.

We currently have an opportunity for an Operations Support Advisor to join our central operations is a full-time role working 37.5 hours per week. The team provide support between the hours of 07.30 and 18:00 so hours will be worked between these times. There is also a requirement to work on a Saturday and be on call on Sunday 1 weekend in 5. This is a hybrid role working from home 3 days per week and from our London or Nottingham office 2 days per week.

Overview of the role

The Operations Support Advisor is a key role ensuring that colleagues working in our services receive the necessary operational support needed to deliver exceptional service and care to our patients.

You will the first point of contact from all enquiries from our clinical sites. The role manages system-based enquiries phone calls and emails with the aim of a fix on first call resolution. As such were looking for someone who is confident using a variety of systems such as our patient management and stock management systems.

You will take ownership for the cases you work on and deliver high resolution rates whilst maintaining an exceptional standard of customer care.

Treating the services as customers you will ensure that they receive a high-quality service at all this position you can make a real contribution to the on-going performance of the services within Newmedica by delivering high resolution rates and an exceptional standard of customer care.

So what will I be doing

• Answering and logging incoming calls and emails from services escalating requests to the appropriate person or 3rd party supplier when required
• Proactively monitoring your personal resolution and response KPIs to ensure you are operating within expected standards
• Engaging in project work as needed and becoming a subject matter expert on the core PAS/EMR and stock management systems
• Building our systems knowledge level by contributing to our knowledge base through process mapping and how to guides
• Training new staff in the use of core systems providing systems training for services and support office staff when necessary
• Setting up and configurating the PAS/EMR application for new locations/appointment types/ letters etc. as and when required

What experience do I need

• Proven customer service skills and a passion for customer care
• An eye for detail and accuracy
• Experience working with a variety of systems
• Excellent verbal and written communication skills
• Strong planning and organising skills
• Excellent administration and data management skills
• Problem solving skills
• Excellent interpersonal and client relationship skills including the ability to relate effectively with a diverse range of staff and clients

What can we offer you

• A salary of up to 28000 depending on experience
• Up to 12% company bonus based on company performance and personal objectives
• 25 days annual leave plus bank holidays and 1 day birthday leave
• Profit share scheme
• Company pension scheme
• Access to a range of benefits including free eye tests discounted or free glasses private medical insurance private dental care health care scheme death in service an opportunity to sign up to a tax-free cycle to work and a retail discount platform
• A free 24/7 well-being/counselling service
• An environment where your learning and development is supported

Our employment offers are subject to receipt of satisfactory pre-employment checks. Applicants must have the right to work in the UK and a Disclosure and Barring Service check will be necessary in the event of a successful application which we will pay for.

At Newmedica we actively promote diversity and equal opportunities and we are committed to this in both the running of our services and how we recruit our staff. We actively encourage applications from everyone with the essential requirements of the job regardless of any protected characteristics.

Newmedica is fully committed to safeguarding the welfare of all people irrespective of gender age disability sexual orientation race language religion ethnic or social origin.

Required Experience:

Manager