Advisor, Program Management and Administration

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Advisor Program Management and Administration

Join us and help strengthen health emergency preparedness and response across the Americas

The Pan American Health Organization (PAHO) Regional Office for the Americas of the World Health Organization (WHO) is seeking a highly skilled strategic and results-oriented Advisor Program Management and Administration to provide leadership and expert guidance in managing and administering health emergency programmes across the Region.

Under the direct supervision of the Director Health Emergencies (PHE) and the general guidance of the Director Planning Budget and Evaluation (PBE) the selected candidate will play a critical role in ensuring that PAHOs emergency operations are effectively planned financed staffed and managed including during complex emergency situations.

The incumbent will:

Coordinate and oversee management and administrative services for health emergency programmes including human resources finance planning grant management and security.
Provide expert advice on policies procedures and systems related to programme management and administration in emergency contexts.
Guide the development monitoring and execution of workplans and budgets ensuring rapid availability and sustainable use of resources.
Oversee grant management and reporting requirements including voluntary contributions and project financing.
Lead the development and implementation of guidelines and Standard Operating Procedures (SOPs) to promote continuous improvement and business process excellence.
Support resource mobilization efforts and represent the Organization in official meetings as required.
Manage guide and evaluate the performance of staff fostering high-quality service delivery and professional development.

For a complete list of functions please refer to the post description.

What is required for this position

Education

A university degree in a health or social science and a masters degree in management public health health administration economics or a related discipline from a recognized institution

Experience

Nine years of combined national and international experience in management and administration of public health programs including at least 3 years of management experience in positions with direct responsibility for managing both human and financial resources.

Languages

Very good knowledge of English or Spanish with a working knowledge of the other language.

IT Skills

Demonstrated ability to effectively use current technology and software as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel Outlook OneDrive PowerPoint Teams SharePoint and Word are considered essential.

Competencies and Skills

For a complete list of competencies and skills please refer to the post description.

The skills required are:

Expert knowledge of public health administration programme management and results-based management
Strong capacity in financial management grant management and resource mobilization
Ability to plan monitor and evaluate complex programmes and projects in emergency settings
Strong analytical and problem-solving skills
Ability to build and manage partnerships with multiple stakeholders across diverse settings
Excellent oral and written communication skills including report writing and policy documentation
Proven leadership coordination and people management skills
Ability to work independently exercise sound judgment and adapt to changing emergency environments

Duration of Contract

One-year post of limited duration

DISCLAIMER

• This vacancy notice may be used to fill other similar positions at the same grade and level.

• All applicants are required to complete an on-line profile to be considered for this post.

• Candidates will be contacted only if they are under serious consideration.

• In the event that your candidature is retained for an interview you will be required to provide in advance a scanned copy of the official degree(s)/diploma(s)/certificate(s) required for this position. PAHO considers official higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

- World Higher Education Database (WHED) list updated by the International Association of Universities(IAU)/United Nations Educational Scientific and Cultural Organization (UNESCO).

The list can be assessed through the link: Council for Higher Education Accreditation

- College Navigator found on the website of the National Centre for Educational Statistics to support the validation process.

• Any appointment/extension of appointment is subject to PAHO Staff Regulations Staff Rules and e-Manual.

PAHO/WHO is committed to:

• PAHO supports an environment of mutual respect and dignity for all applicants. All interested individuals who meet the requirements of this position are encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. To do so email us at:

• Maintaining high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.

• Promoting a work environment that is free from harassment sexual harassment discrimination and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of misconduct.

• Providing a smoke-free environment.

• Protecting the people in the communities we we have zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.