Administrative Coordinator, Part Time Days

Administrative Coordinator Perioperative Services (Operating Room)

UChicago Medicine Chicago IL (Onsite)

Join a Leading Academic Healthcare System

Take your career to the next level with UChicago Medicinewhere innovation collaboration and excellence drive everything we do. As an Administrative Coordinator supporting our Perioperative (OR) Services youll play a vital role in ensuring seamless operations within a fast-paced high-acuity healthcare environment. As an Administrative Coordinator you will organize and manage the non-clinical operations of the Care Center under the direction of Perioperative Leadership. This role requires strong organizational skills critical thinking decision-making ability and the capacity to communicate effectively across all levels of hospital staff.

This is an ideal opportunity for a highly organized detail-oriented professional who thrives in healthcare administration operations coordination and workforce management.

Key Responsibilities:

Operational & Administrative Coordination

• Manage personnel records employee data and confidential HR documentation
• Process employee changes (transfers onboarding demographic updates SARFs)
• Maintain accurate timekeeping attendance and payroll records
• Support departmental audits and reporting functions (CQI compliance metrics)

Payroll Scheduling & Workforce Support

• Coordinate and process biweekly payroll identifying discrepancies and resolving issues
• Track and manage attendance tardiness and workforce data
• Assist in budget monitoring and financial tracking within guidelines

Training Compliance & Education

• Coordinate mandatory training programs (CPR TB licensure competencies)
• Track and report on compliance metrics and deficiencies
• Schedule and organize in-service training sessions ensuring readiness of materials and equipment

Communication & Team Collaboration

• Serve as a key liaison between physicians leadership and clinical/non-clinical staff
• Coordinate meetings communications and departmental updates
• Prepare reports presentations meeting minutes and correspondence
• Foster a culture of service excellence respect and adaptability

Continuous Improvement & Operations Support

• Identify workflow challenges and implement process improvements
• Support development of policies and procedures
• Ensure compliance with hospital standards and regulatory requirements
• Participate in staff meetings and operational initiatives

Qualifications:

• College coursework in Business Administration Healthcare Administration or related field
• Minimum 3 years of administrative or operations experience (healthcare preferred)

Core Competencies

• Strong organizational multitasking and problem-solving skills
• Ability to thrive in a fast-paced high-demand healthcare environment
• High level of confidentiality and discretion
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word Excel)

Preferred Experience

• Experience with Epic Optime Kronos SharePoint
• Background in healthcare operations HR coordination or payroll processing

Work Environment

• Based onsite in Chicago IL (Chicagoland area required)
• Work setting includes Operating Room Command Center and Perioperative Leadership offices
• Regular use of healthcare systems computers and communication tools
• Occasional travel may be required

In this role we anticipate that you will generally work approximately24 hours per week. We anticipate that you will generally be scheduled to work the Day shift from approximately7am to 7pmandwill not bescheduled for on-call anticipate you will be scheduled to work 100% at the Hyde Park Campus. The days of the week that you are scheduledwill notvary depending on the week but we anticipate that you will be scheduled towork on weekends(Saturday and Sunday) every week.

Weve been at the forefront of medicine since 1899. We provide superior healthcare with compassion always mindful that each patient is a person an individual. To accomplish this we need employees with passion talent and commitment with patients and with each other. Were in this together: working to advance medical innovation serve the health needs of the community and move our collective knowledge forward. If youd like to add enriching human life to your profile UChicago Medicine is for you. Here at the forefront were doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at:UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race color ethnicity ancestry sex sexual orientation gender identity marital status civil union status parental status religion national origin age disability veteran status and other legally protected characteristics.

As a condition of employment all employees are required to complete a pre-employment physical background check drug screening and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.