Administrative Assistant

POSITION SUMMARYThe Administrative Assistant- Corporate provides clerical and administrative services and assistance at our Corporate Support Center. The role is responsible for supporting leaders within the organization partnering with projects and scheduling and maintaining all areas of the corporate office including partnering with building management on various office priorities and FUNCTIONSWord processes correspondence and reports from rough drafts editing grammar punctuation or spelling as needed. This includes but is not limited to taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized collates and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects as directed by telephone calls and visitors and directs to appropriate parties. Provides information to callers requiring detailed knowledge of the departments area of responsibility and general knowledge of company policies practices and confidential administrative functions on occasion where errors could have moderate effect on costs such as typing proofing and assembling reports or proposals for customers or outside agencies and taking transcribing and distributing minutes of important supervisors and/or departments calendar including scheduling meetings and appointments following established instructions from direct manager. Coordinate meetings registration and preparation of materials AVA setup and other classroom preparation per assigned leader or direct manager. Develops meeting fliers and material and prepare summary data of attendance etc. Reconciles related invoices and expenses at the discretion of direct leader. Arranges travel and hotel accommodation as the Corporate Office mail process by opening and screening mail. Composes responses to routine inquiries and ascertains which items can be delegated to subordinate managers and forwards appropriate items to clerical and administrative support to assigned leaders departmental staff maintaining a high degree of confidentiality on all sensitive information this position is privy to. Other support may be required at the direct managers supply inventories by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies and verifying receipt of and coordinate with Property Management on building work orders that need to be submitted ordering parking validation stickers arranging pallet deliveries Office Security Officer role and develops and maintains Office Security and Fire Safety plans and protocols to ensure compliance and safety measures for the Corporate Office in partnership with the property duties as all functions according to established policies procedures and applicable professional all customers with an excellent service experience by consistently demonstrating our core values and behaviors each and every day. Executes all duties of the front desk at our Atlas Support Center & administratively provides support to some key leaders in the organization as determined by the Manager of Executive SupportMINIMUM QUALIFICATIONSHigh school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative experience supporting mid-level leaders (Director-level & above)Proficient in Microsoft Office 365 applications (Outlook Teams Word Excel and PowerPoint)Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral written and interpersonal communication skills to effectively interact with departmental personnel assist customers with inquiries schedule meetings and appointments as well asprovide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the above clerical and administrative functions. Must have the ability to organize prioritize and multi-task workload in a fast-paced environment and maintain a professional QUALIFICATIONSAssociates Degree Additional related education and/or experience DEMANDS/ENVIRONMENT FACTORSOE - Typical Office Environment: (Accountant Administrative Assistant Consultant Program Manager)Requires extensive sitting with periodic standing and walking. May be required to lift up to 20 significant use of personal computer phone and general office equipment. Needs adequate visual acuity ability to grasp and handle objects. Needs ability to communicate effectively through reading writing and speaking in person or on telephone. May require off-site travelSUPERVISORY RESPONSIBILITIESNoneDIRECTLY REPORTINGThis position reports directly to the Manager of Executive AND COMPLEXITYThis position requires occasional discretion and judgment. The role works independently with moderate supervision and has frequent interaction with but not limited to employees physicians patients visitors community agencies vendors etc.