Administrative Assistant

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

ADMINISTRATIVE ASSISTANT

Job Summary

The Administrative Assistant will be responsible for managing the front desk lobby answering and directing all incoming phone calls welcoming and check-in new patients completing clerical tasks for the office and other administrative tasks as assigned by the supervisor. Ascendant New York is an inpatient detox rehab and outpatient facility located in Midtown Manhattan. Ascendant New York is licensed by the State of New Yorks Office of Addiction Services & Supports (OASAS) accredited by the Joint Commission and is looking for an Administrative Assistant. Position is full-time at 40 hours per week salary range is $24.04/hour to $28.84/hour. Must have at least an Associates Degree.

Responsibilities and Duties

Responsibilities include:

Manage the front desk lobby (greet patients/staff/visitors in the front desk lobby answer and direct phone calls maintain visitor log order/maintain office supplies provide information by answering questions and requests receive/sort/distribute mail filing/copying/faxing sensitive documents
Welcome and check-in new patients upon admission
Provide administrative support to the leadership team
Maintains spreadsheets databases and reports
Coordinate office procedures resolve administrative problems implement clerical duties & develop/update administrative processes to make them more efficient
Daily walk through of the space to ensure ambiance standards for patient care are met
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Provide support with company events for staff morale (e.g. organizing birthday events and annual holiday party)
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as data entry filing typing copying binding scanning etc.
Handle sensitive information in a confidential manner
Any other tasks as assigned by supervisor

Qualifications and Skills

Must have minimum Associates Degree minimum age 18 authorized to work in the U.S.

Someone who is professional warm and welcoming organized has an eye for detail and a passion for helping others would be the best fit for this role

Proven admin or assistant experience
Innovative problem-solving abilities effective oral and written communication skills and effective interpersonal skills

Proficiency with Microsoft Office (Word Excel Powerpoint Sharepoint Calendars) ability to develop and manage spreadsheets is required
Computer proficiency with electronic health records; knowledge of KIPU is preferred but not required
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work

Benefits

Health insurance (medical dental vision) 80 hours vacation time & 40 hours sick time per year 401k match commuter benefits

Required Experience:

Manager

ADMINISTRATIVE ASSISTANTJob SummaryThe Administrative Assistant will be responsible for managing the front desk lobby answering and directing all incoming phone calls welcoming and check-in new patients completing clerical tasks for the office and other administrative tasks as assigned by the superv...

ADMINISTRATIVE ASSISTANT

Job Summary

Responsibilities and Duties

Responsibilities include:

Manage the front desk lobby (greet patients/staff/visitors in the front desk lobby answer and direct phone calls maintain visitor log order/maintain office supplies provide information by answering questions and requests receive/sort/distribute mail filing/copying/faxing sensitive documents
Welcome and check-in new patients upon admission
Provide administrative support to the leadership team
Maintains spreadsheets databases and reports
Coordinate office procedures resolve administrative problems implement clerical duties & develop/update administrative processes to make them more efficient
Daily walk through of the space to ensure ambiance standards for patient care are met
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Provide support with company events for staff morale (e.g. organizing birthday events and annual holiday party)
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as data entry filing typing copying binding scanning etc.
Handle sensitive information in a confidential manner
Any other tasks as assigned by supervisor

Qualifications and Skills

Must have minimum Associates Degree minimum age 18 authorized to work in the U.S.

Someone who is professional warm and welcoming organized has an eye for detail and a passion for helping others would be the best fit for this role

Proven admin or assistant experience
Innovative problem-solving abilities effective oral and written communication skills and effective interpersonal skills

Proficiency with Microsoft Office (Word Excel Powerpoint Sharepoint Calendars) ability to develop and manage spreadsheets is required
Computer proficiency with electronic health records; knowledge of KIPU is preferred but not required
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work

Benefits

Health insurance (medical dental vision) 80 hours vacation time & 40 hours sick time per year 401k match commuter benefits

Required Experience:

Manager