TransportationRental Manager

Delaware County Christian School

Job Location:

Newtown, PA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Position Summary
The Transportation Coordinator/Rental Manager is responsible for overseeing all transportation for the school working closely with all divisions on district internal and athletic busing while also coordinating all school facilities rentals to meet the needs of Delaware County Christian School and community rental requests.

Essential Responsibilities:

Athletics Transportation

Coordinate transportation for all athletic practices and games in partnership with the Athletics Office
Assign buses vans drivers and dismissal times based on athletic schedules
Maintain and update weekly athletic transportation schedules
Communicate event locations and logistics to drivers to ensure timely arrivals
Coordinate with external bus companies for athletic events as needed

Academic & General Transportation

Schedule transportation for all academic programs including Lower Middle and Upper School class trips
Communicate transportation schedules with school offices faculty and drivers
Maintain district-coordinated (DC) bus routes contracts and rider lists (e.g. West Chester Downingtown Plymouth Meeting)
Notify families and school divisions of any changes to transportation schedules or district busing
Collaborate with the Business Office to manage transportation billing and family charges
Coordinate with school districts regarding calendars student lists and transportation updates
Manage transportation logistics during weather-related delays closures and early dismissals
Remain on-site during early dismissals until all students are safely transported or supervised
Serve as the primary contact for resolving transportation-related issues with districts and families

Operations & Compliance

Maintain all driver records certifications and compliance documentation in accordance with state and consortium requirements
Partner with HR to forecast staffing needs recruit and hire drivers
Supervise the team of drivers including scheduling performance management and disciplinary actions as needed
Ensure all vehicles are properly maintained fueled and ready for use in coordination with Facilities
Track and manage van usage including key distribution and vehicle logs
Process invoices related to transportation operations (e.g. driver medical exams drug testing rentals insurance registrations)
Be on call to respond to transportation issues as they arise

Facility Rental Manager

Serve as the central point of contact for all community facility use inquiries applications and rental contracts.
Scheduling: Maintain the master facility use calendar to prevent conflicts and ensure effective use of auditoriums gyms fields classrooms and other venues.
Logistics & Coordination: Coordinate with custodial maintenance and technical staff to ensure facilities are cleaned properly set up and safe for events.
Compliance: Ensure all renters adhere to school policies safety protocols fire codes and insurance requirements.
Financial Administration: Prepare rental agreements accept payments monitor fee structures and track usage data for reporting purposes.
On-site Supervision: Conduct walkthroughs with clients to assess needs and perform on-site supervision when necessary during special events.
Communication: Act as a liaison between external groups and school employees to resolve conflicts and address concerns.

Qualifications

Experience in transportation coordination logistics or operations management (school setting preferred)
Strong organizational and multitasking skills
Ability to communicate effectively with students families staff and external partners
Knowledge of transportation safety regulations and compliance requirements
Proficiency with scheduling systems and basic administrative software
A passion for Christian education paired with a commitment to DCs mission and alignment with biblical values.
Personal commitment to Jesus Christ and solid understanding of the Word of God. There should be evidence of a godly lifestyle based on a commitment to Jesus Christ.

Work Environment

On-site role with early morning and occasional evening responsibilities
Availability required during inclement weather or emergency situations
Frequent interaction with drivers school personnel and external transportation providers
This is a 12-month position.

Organizational Relationships: The Transportation/Rental Coordinator reports to the Director of Operations.

Statement of Faith

Required Experience:

Manager

Position SummaryThe Transportation Coordinator/Rental Manager is responsible for overseeing all transportation for the school working closely with all divisions on district internal and athletic busing while also coordinating all school facilities rentals to meet the needs of Delaware County Christi...